PAC Meeting Minutes

April 11, 2024

Frank Hobbs Elementary – April 11 PAC Meeting Minutes

1. WELCOME and SENSORY WALKABOUT

Sensory walkabout postponed due to low attendance (delay to June meeting, or May if agenda permits)

Call to Order

A PAC meeting of Frank Hobbs Elementary PAC was held April 11, 2024 at Frank Hobbs school library. It began at 6:39pm and was chaired by Elaine with Katie St. as secretary.

Attendees

Executive members in attendance:

Stanislav K (communications)
Elaine F (fundraising, acting as Chair)
Katie St (secretary)
Lindsay C (co-chair) (arriving late)

1 additional voting member in attendance

Quorum of minimum 7 voting members has been met.

Guests in attendance:

Ingrid F (principal)
Ramy G (vice-principal)

APPROVAL OF AGENDA AND MINUTES

MOTION to approve agenda and minutes: Stas. 2^nd: Loukia

2. REPORTS

2.1 Chair Report [Elaine]

Next meeting is our AGM:
- 2024/2025 budget will be presented and voted on
- Executive for next year will be voted in
- Secretary position is vacant for anyone interested! – email Danielle
- Stas will fill treasurer role

2.3 Treasurer Report [Stas]

Danielle and Stas to draft budget prior to next meeting
Gaming account balance: $8473. Some cheques to be deposited (includes $5,300 grant for this year)
- Will need to submit a report on our spending to get the next grant
- Deadline for next grant is between April 1^st and June 30^th
- Current balance can go toward field trips or presenters in the classroom
Classroom funds remaining funds: $1592
- Receipts to be submitted by June 1
- These funds can contribute to field trips on teacher’s request
Budget vs. Actuals was presented
- Loukia to get a quote and request garden time funds toward native plants
- We are on track to roughly break even by the end of the year

2.4 Fundraising and Hot Lunch Report [Elaine]

– All hot lunch platform profits to date: $12,422 profit

– End of year BBQ June 26th:

– 2 food trucks confirmed

– Consider using gaming grant funds for bbq

2.5 Secretary Report [Katie]

– Last meeting’s minutes to be posted shortly (apologies for delay)

2.6 School Administration Report [Ingrid and Ramy]

Lots of field trips are happening
- consider increasing budget allocation for field trips next year ($500-600)
- buses are about $180 to >$200 for a trip (one bus can accommodate 2+ classes)
- admission fees have also increased
April events to watch for in the newsletter
- student-led conferences this month
- Strings gr. 5 students performing April 22^nd (gr. 4/5s to watch)
- Eart Day assembly
- Gr 2/3 dance club performance
Sports equipment
- New sports equipment is being used and appreciated!
- Basketball nets have been ordered
- Soccer nets not a priority for staff but admin willing to work with PAC
Graffiti and Arson
- Police file has been established regarding burnt jacket and graffiti
- Video surveillance signs were the main target
- School custodian was able to clean up most
- No liaison officer
Principals’ meeting was held today
- Attended by board chairs (It was a board decision to end police liaison program)
- Principals presented the problems caused by lack of liaison officers for consideration
  - Normally, liaison officer is involved in school events and activities, creating positive relationship – without this regular contact, presence of a police officer is seen to indicate a “problem”
  - This program is seen to be important in preventing gang activity in schools
  - Without a regular contact person, it is hard for admin to connect with police
- Concerned parents can send letters to the board
Camera watches – have these been an issue?
- 1 reported incident (if an incident occurs, please report promptly)
- A district phone policy is expected by September
  - Ramy to ask district contact whether smart watches will be covered by the policy
Admin request to parents and PAC: please don’t let issues or concerns grow by waiting to ask – bring them to admin promptly
District policy no pets on school property during school hours

3. BUSINESS

3.1 Parent Survey Results

– 56 responses (rough estimate 32% of school population)

– Responses received from all grades and a few different language groups

– Some ideas:

school dances
beach cleanup
performances for parents
55 respondents had not attended a PAC meeting before
- Reasons: (dates/times of meeting, no spare time, some not interested, some not aware that all parents are welcome)

3.2 Additional Funds for Teachers

Proposed MOTION: Provide up to $200 in additional funds for each classroom/teacher for classroom supplies, field trips and guest speakers for the 2023/2024 school year.
- Teachers do not have to request the funds. As long as they fit one of the above categories, they can submit receipts for reimbursement.
As quorum is not present, exec to hold an emergency meeting to vote on this motion

3.3 Events

Year-end BBQ June 26th
- We may spend more this year since we have gaming grant funds to use.
- Any expenses that will take us over the $1800 in our budget will need approval at a General meeting first.
- Entertainment options?
  - Lindsay has reached out to Island Hoppers about a jump rope demonstration: this might work better as an indoor school event (publish performance times in advance)
  - Other ideas? Balloon guy? Magician (Griffin the Magician)
- PAC could consider buying games for events (eg. Corn Hole, etc)

3.4 Scooter Racks

Proposed MOTION: Purchase scooter racks for the school, using the Bike Shelter funds.
- Loukia has obtained 2 quotes and contacted CRD
- 2^nd estimate was double the first one. Cheaper quote: $3,032 for two racks
- Check with a few local bike shops about whether they can suggest a supplier
- Jenny/Kelly might have contacts at other PACs who could offer recommendations on suppliers, how they like them, etc

– Motion delayed to next meeting as quorum not present

– Bike racks have not been moved yet. Admin to reach out to facilities again. If it doesn’t happen this school year, it may happen over the summer.

3.5 VCPAC

– VC PAC needs more volunteers and has vacant positions to fill

– AGM is coming up

5. ADJOURN

MOTION to adjourn by Katie at 7:36pm. Seconded by Stas.

Next Meeting: Wednesday, May 8th at 6:30pm

February 28, 2024

Minutes for Frank Hobbs Elementary PAC – February Meeting

Call to Order

A PAC meeting of Frank Hobbs Elementary PAC was held February 28, 2024 at Frank Hobbs school library. It began at 6:30pm and was chaired by Danielle with Katie St. as secretary.

Attendees

Executive members in attendance:

Danielle (chair)
Lindsay C (co-chair)
Stanislav K (communications)
Elaine F (fundraising)
Katie St (secretary)

3 additional voting members in attendance

Quorum of minimum 7 voting members has been met.

Guests in attendance:

· Ingrid F (principal)

· Ramy G (vice-principal)

1. Approval of Agenda and Minutes

2. Officer’s Reports

2.1 Chair Report [Danielle]

Ball order

New balls have arrived, ready for use this spring
Foam footballs

Recruiting treasurer

2.2 Vice-Chair Report [Lindsay]

Idea for April
PAC night tour of our resources

2.3 Treasurer Report

2.4 Fundraising and Hot Lunch Report [Elaine]

Profit
- Direct ask: 2200
- Purdy’s winter: 552 profit
- Winter plant sale: 242
- Movie night 709
- Hot lunch 5689.16
- Total : $9393.98

2.5 VCPAC Update [Kelly/Katie So]

Getting in touch with the PAC:

Frankhobbselempac email address is being monitored
hard to find PAC website from school website
- email addresses on website were unresponsive
Newsletter/social media content – send directly to Stas
hotlunches email address is monitored by Elaine

Black History month events

Newletter items due to Kealy by last week of the month – send to Stas by mid-month

BCCPAC Conference/AGM in Van May 3-5^th

Representative from our PAC can attend and likely expenses of up to $300 can be paid. More funding may be available for accommodations
-> contact treasurer@vcpac.ca
Whoever goes will be voting on resolutions on behalf of the PAC

Townhall about resolutions is on bccpac website

March/April meetings for resolutions review

Advocacy workshop – how to advocate for children; who to speak to to get results

VCPAC – compiling pac social media usernames – info@vcpac.ca to be added

2.6 Secretary Report [Katie]

No report

2.7 School Administration Report [Ingrid and Ramy]

Music instruction

Recent events

clubs have been active
“environment club” is new
gr 4/5 dance performances last week
lunch mentors
$1000 spent on new library books in other languages
Drumming with indigenous students and classes
Pink shirt day assembly today – embrace kindness
Flight of the hummingbird April 23^rd – Victoria ballet performance
Stages ballet club also coming

Next report cards are being prepared for distribution before spring break
Possible future PAC purchase: add to drum collection (18 are available now – not a full class set)

Prep teachers at FH this year: dance, fine arts, ADST
- Previously, music instead of fine arts
- Special training is required for music teachers, but not for fine arts teacher
- Madison North was hired to teach music, drama, and visual arts
- Next year: can’t post for full time based on existing prep coverage – not sure yet whether they will post for just music or fine arts more broadly. Staff will contribute ideas
- Can PAC help with purchase of any music-related equipment?
  - School is currently well-equipped
- Strings instructor for gr 5
- No choir club at the moment as no teacher sponsor
  - James Bay children’s choir is available in the community

3. Business

3.0 Treasurer

Basic responsibilities: hold cheque book, signing authority, track incoming and outgoing expenses
Could consider hiring a bookkeeper for prepping spreadsheets/gaming grants/more advanced work? At least as an interim measure
- Danielle can reach out to Karin to ask if she is available
Elaine, Jenny are signers. Lindsay can be the 3^rd signer.
Staff: no change to regular processes
Budget planning in an exec meeting prior to AGM
Consider volunteer sign up during games night
Stas has offered to fill treasurer role

3.1 School Supply Bulk Orders

Kindergarten order – Michelle H

Kindergarten bulk order due by May 15^th if we want to repeat last year’s process
Pricing is the same as last year
10 students’ worth of supplies left over and Michelle knows where they are
Other grades…
- If someone else wants to offer to take on other grades, Michelle happy to share knowledge
- Consider adding grade 1 for next year? (tricky if there is a ½ split)

3.2 Events

Games night (March 8th)

13 pizza orders so far
Elaine to send note to Ramy
more volunteers needed for games night
Elaine will adjust pizza order based on number of pre-orders
setup takes time with setting up tables/chairs
Ingrid to share a message about games night in the announcements
Planner slips about 5 days before would be great

Math Mania – Uvic

after school/evening event
lots of dates available next year
math-related games and activities run by uvic volunteers – would need PAC support. Likely a free event
Ingrid to respond and set up in the fall

Next year: consider Halloween dance

volunteer DJ?
glow sticks
quiet room
costume contest?
Set a date before end of year

Freezie fridays

Elyse would like to do this for dance
OSC needs to be advised

Dance club – Uvic event – includes all 3/4/5 classes

PAC has traditionally been a big supporter

Earth Day

Lindsay happy to take class for an ivy pull
Ms. Gerber, Ms. Cain?
Env. Club could do a green audit with Lindsay? – reach out to Tracy Johns

Ukrainian easter egg decorating – Lindsay to reach out to teachers about leading this

may request PAC funding

3.3 Bike Shelter Update and Scooter Racks

Bike racks to be moved underneath the shelter
– facilities request for moving bike racks has been submitted, but no word yet
– scooter rack location at back of school

MOTION: Spend bike shelter funds on scooter rack(s)

Emily 1^st, Lindasy 2^nd; vote is unanimous, motion passes

3.4 Parent Survey

Survey to ask Frank Hobbs parents for feedback about PAC fundraising/spending priorities,
events, and PAC activities and goals.
Danielle has drafted a survey
will share in exec chat; please share feedback within the next week
share during games night? Include a poster on what PAC has been doing
consider a draw incentive – Pepper’s gift card or scholastic book fair credit?

3.5 Student-led conferences

April 24^th/25^th – student led conferences and book fair; could be a good time to share survey – eg. QR code
- Hoping for PAC presence

Adjournment

Danielle moved that the meeting be adjourned, and this was agreed upon at 8:05pm

Minutes recorded by Katie St.

Next Meeting: Thursday, April 11th, 2024 at 6:30pm

Minutes for Frank Hobbs Elementary PAC – January Meeting

Call to Order

A PAC meeting of Frank Hobbs Elementary PAC was held January 18, 2024 on Google Meet (due to adverse weather). It began at 7:04pm and was chaired by Danielle M. with Katie St. as secretary.

Approval of agenda

A motion to approve the agenda and minutes of the November 22^nd, 2023 meeting was made by Danielle M.

Attendees

Executive members in attendance:

Danielle (chair)
Stanislav K (communications)
Elaine F (fundraising)
Katie St (secretary)
Michelle (treasurer)
Kelly L (VCPAC rep)

7 additional voting members in attendance

Quorum of minimum 7 voting members has been met.

Guests in attendance:

Ramy G (vice-principal)
Elyse T (dance teacher)

Officer’s Reports

Chair and Co-chair Reports [Danielle and Lindsay]

Lindsay attended BCCPAC meeting
- Waiting on recording to share
- Key takeaways:
Schools are workplaces: seek permissions/sign in – parents are considered visitors
- Response from school administration:
  - Volunteer signin clipboard is used in case of emergency so it is important if parents will be spending time in the school (eg. hot lunch volunteers, classroom volunteering, etc)
  - For a quick visit, e.g. to check lost and found, etc. there is no need to sign in – school is welcoming of parents
Items purchased by the PAC belong to the school
BCCPAC recommended that parents ask to see their students’ files yearly; those are available on request
- Response from school administration:
  - Starting this year, report cards are digital so student files are small
  - Files contain records such as: registration information, referrals, suspension notices, individual education plans, and final reports
  - More sensitive information (eg. diagnoses) is securely stored in separate files
Winter solstice event
- was well attended
- could be an annual event

Treasurer Report [Michelle]

Key points:
- We’re projected to have $18,000 remaining at the end of this year
- Last year’s budget included a significant spend down (partly mitigated by stronger fundraising projected for this year than budgeted)
- Next year should consider sustainability – short term and long term
- Note: PACs don’t usually carry large balances without a goal
Financial reports attached
Now recruiting: new treasurer!
- This is Michelle’s last meeting as treasurer

Fundraising and Hot Lunch Report [Elaine]

Total profits as of today $8335: 4600 profit from hot lunch; 710 from movie night dec 1; 242 from winter plant sale; 552 purdy’s; 2200 direct ask
We need more volunteers!
- Always looking for hot lunch volunteers as well as veggie and fruit days
Upcoming fundraisers and events:
- Hilltop seed exchange coming up in 2 weeks
- Mother’s day plant sale
- Games Night Mar 8^th – pre-order pizzas on hot lunch site
Year end bbq
need to choose a date to book food vendors
- planning on Candy Time truck
  - Set up fee is waived and costs are kept down
  - No need for parent volunteers or food safety concerns
  - Healthier food options have been considered but so far none have come forward as the event may not be profitable enough for them
- Elaine will reach out to Jackson’s ice cream truck
Other food fund raising ideas:
- Freezie sale with freezer in the school (purchased by PAC) worked well at Marigold school, every second Friday – good money maker

Communications Report [Stas]

Nothing to report.

VCPAC Update [Kelly]

Kelly attended VCPAC meeting last Tuesday:
- Attendance and participation:
  - not enough participants to make quorum this month
  - new vcpac president is needed; other positions also need to be filled (budget advisory, facility, quality planning)
  - see the vcpac website for details: https://vcpac.ca/
- VCPAC organized a presentation on gangs at Mt. Doug last month that went well
- School-Police Liaison Officers (SPLOs) is a popular topic at these meetings
  - Old program will not come back
  - Both parties need to agree on ideas for a new program

Secretary Report [Katie]

Nothing to report.

School Administration Report [Ingrid and Ramy]

School plan (goals/intentions)

Current goals:

Reading goal – phonics-based program
Social-Emotional Development – supported by Counsellor Sunny
Writing progress

It is time to review the goals and consider shifting one of the areas of focus. Process of reviewing/setting goals/intentions:

Historically, facilitated discussion of passions and where school should go
Literacy/numeracy goals are common
Belonging/socio-emotional often a 2^nd goal
Indigenous goals often also included
Goals can meet needs at a given time; no fixed review/reevaluation schedule

Facility plan

located today; has not been reviewed by admin but has been made available to PAC exec

Upcoming events:

Pink Shirt Day Assembly in February
Indigenous educators are coming into school – primarily working with indigenous students, but also coming into the classroom
Rene (teacher supporting the program) would be interested in teaching indigenous games during board game night
Earth Day assembly will be held in April

Feedback on digital report cards forwarded to the district

parents would like opportunity to leave a comment on the report card

Dance Update: Mrs. Elyse Thornburn

Teaches dance and English language
Now permanent at school (as of this year)
Dance club – performing arts festival at UVic this year
- Open to kids from gr 2-5
- 2 4/5 classes are coming to the festival also
Program is growing

Business

Funding Requests [Danielle]

Art Supplies – $1000 [Staff request]

Additional supplies not covered by regular funding this year

Specialty items like watercolour paper and paints
One-time special project – not an anticipation for ongoing funding
Motion to approve put forward by Elaine F., seconded by Katie St.
8+ hands were raised; motion is approved
next year let teachers know that classroom funds can be used for art supplies as well

Chess club top-up (agenda item from Jenny)

Elaine: this was a budgeted item but this year it is more expensive than the budget
Tabled until next month (not an urgent expense)

Events

Games night (March 8th) – Loukia

Volunteers will be needed
- add your name to specific times on the google doc
Costs:
- cost of pizza $5/slice; $20/pizza, $25/gf-pizza
- suggested donation for entry $5/family
- Consider putting donation table to the side so it is not expected for entry
Events should be welcoming and inviting to everyone; avoid making cost a barrier

Year-end BBQ date: Wednesday June 26^th, 2:45pm – 5:30/6pm

Previous years it was same as grade 5 graduation
Grade 5 celebration is Tuesday June 25^th
Motion for year end bbq date to be June 26th: motion by elaine f.; 2^nd Emily F; motion passes

Sports Equipment – Ball Purchase

2 parents reported scarcity/competition issues around access to balls for small groups
Drama around balls is leading to bullying issues in older grades (4/5)
- Only 1 ball is being made available for each sport so kids are being forced to either play in larger groups or do something else
  - When Ramy has gone outside, she has seen extra balls available and was not aware that some students are feeling that they don’t have the opportunity to just use a ball with a friend
Quality does not seem to be a concern for some kids – access issue can be resolved with a second ball cage if needed
- Need to retain good supply of balls that kids want to use
History on balls: kids bringing items from home in general is problematic – can’t retrieve from roof, items sometimes disappear, sometimes kids exclude others from using “their ball”
Motion to approve purchase of a bag of soccer balls: Elaine, 2^nd by Loukia. Motion is carried by a vote
- Start by buying a bag of soccer balls – see if more is needed; work to improve access and rotate balls each term
  - Action: Meaghan/Estair to work with Ramy to determine what balls are needed
  - Ramy to go ahead with putting in a purchase for a bag of soccer balls

Bike Shelter Update – Loukia

$3k is in the budget for the bike structure

Working on plan to install existing bike racks in existing covered spaces – free installation by utilities team
- Not sure it will work to put bike racks in the existing covered area – waiting on input from facilities
- Scooter racks need to be purchased
  - 1 company’s quote is $3k for 2 scooter racks (including tax)
  - scooter racks would be bolted to concrete but could be moved if needed
  - Priority is scooters in terms of health and safety concerns – by the time scooter season arrives
Postpone further discussion to next meeting.

Performance art presentation fund – ballet in April ArtStart

Michelle confirmed there is $500 in budget for this

Adjournment

Danielle moved that the meeting be adjourned at 8:42pm

Minutes recorded by Katie St.

Next Meeting: Wednesday February 28th, 6:30-8pm

January 18, 2024

Call to Order

A PAC meeting of Frank Hobbs Elementary PAC was held January 18, 2024 on Google Meet (due to adverse weather). It began at 7:04pm and was chaired by Danielle M. with Katie St. as secretary.

Approval of agenda

A motion to approve the agenda and minutes of the November 22^nd, 2023 meeting was made by Danielle M.

Attendees

Executive members in attendance:

· Danielle (chair)

· Stanislav K (communications)

· Elaine F (fundraising)

· Katie St (secretary)

· Michelle (treasurer)

· Kelly L (VCPAC rep)

7 additional voting members in attendance

Quorum of minimum 7 voting members has been met.

Guests in attendance:

· Ramy G (vice-principal)

· Elyse T (dance teacher)

Officer’s Reports

Chair and Co-chair Reports [Danielle and Lindsay]

· Lindsay attended BCCPAC meeting

o Waiting on recording to share

o Key takeaways:

1. Schools are workplaces: seek permissions/sign in – parents are considered visitors

a. Response from school administration:

i. Volunteer signin clipboard is used in case of emergency so it is important if parents will be spending time in the school (eg. hot lunch volunteers, classroom volunteering, etc)

ii. For a quick visit, e.g. to check lost and found, etc. there is no need to sign in – school is welcoming of parents

2. Items purchased by the PAC belong to the school

3. BCCPAC recommended that parents ask to see their students’ files yearly; those are available on request

a. Response from school administration:

i. Starting this year, report cards are digital so student files are small

ii. Files contain records such as: registration information, referrals, suspension notices, individual education plans, and final reports

iii. More sensitive information (eg. diagnoses) is securely stored in separate files

· Winter solstice event

o was well attended

o could be an annual event

Treasurer Report [Michelle]

· Key points:

o We’re projected to have $18,000 remaining at the end of this year

o Last year’s budget included a significant spend down (partly mitigated by stronger fundraising projected for this year than budgeted)

o Next year should consider sustainability – short term and long term

o Note: PACs don’t usually carry large balances without a goal

· Financial reports attached

· Now recruiting: new treasurer!

o This is Michelle’s last meeting as treasurer

Fundraising and Hot Lunch Report [Elaine]

· Total profits as of today $8335: 4600 profit from hot lunch; 710 from movie night dec 1; 242 from winter plant sale; 552 purdy’s; 2200 direct ask

· We need more volunteers!

o Always looking for hot lunch volunteers as well as veggie and fruit days

· Upcoming fundraisers and events:

o Hilltop seed exchange coming up in 2 weeks

o Mother’s day plant sale

o Games Night Mar 8^th – pre-order pizzas on hot lunch site

· Year end bbq

· need to choose a date to book food vendors

o planning on Candy Time truck

§ Set up fee is waived and costs are kept down

§ No need for parent volunteers or food safety concerns

§ Healthier food options have been considered but so far none have come forward as the event may not be profitable enough for them

o Elaine will reach out to Jackson’s ice cream truck

· Other food fund raising ideas:

o Freezie sale with freezer in the school (purchased by PAC) worked well at Marigold school, every second Friday – good money maker

Communications Report [Stas]

Nothing to report.

VCPAC Update [Kelly]

· Kelly attended VCPAC meeting last Tuesday:

o Attendance and participation:

– not enough participants to make quorum this month

– new vcpac president is needed; other positions also need to be filled (budget advisory, facility, quality planning)

– see the vcpac website for details: https://vcpac.ca/

o VCPAC organized a presentation on gangs at Mt. Doug last month that went well

o School-Police Liaison Officers (SPLOs) is a popular topic at these meetings

– Old program will not come back

– Both parties need to agree on ideas for a new program

Secretary Report [Katie]

Nothing to report.

School Administration Report [Ingrid and Ramy]

School plan (goals/intentions)

Current goals:

1. Reading goal – phonics-based program

2. Social-Emotional Development – supported by Counsellor Sunny

3. Writing progress

It is time to review the goals and consider shifting one of the areas of focus. Process of reviewing/setting goals/intentions:

1. Historically, facilitated discussion of passions and where school should go

2. Literacy/numeracy goals are common

3. Belonging/socio-emotional often a 2^nd goal

4. Indigenous goals often also included

5. Goals can meet needs at a given time; no fixed review/reevaluation schedule

Facility plan

· located today; has not been reviewed by admin but has been made available to PAC exec

Upcoming events:

· Pink Shirt Day Assembly in February
· Indigenous educators are coming into school – primarily working with indigenous students, but also coming into the classroom

Rene (teacher supporting the program) would be interested in teaching indigenous games during board game night

· Earth Day assembly will be held in April

Feedback on digital report cards forwarded to the district

· parents would like opportunity to leave a comment on the report card

Dance Update: Mrs. Elyse Thornburn

· Teaches dance and English language

· Now permanent at school (as of this year)

· Dance club – performing arts festival at UVic this year

o Open to kids from gr 2-5

o 2 4/5 classes are coming to the festival also

· Program is growing

Business

Funding Requests [Danielle]

Art Supplies – $1000 [Staff request]

· Additional supplies not covered by regular funding this year

Specialty items like watercolour paper and paints
One-time special project – not an anticipation for ongoing funding

· Motion to approve put forward by Elaine F., seconded by Katie St.

· 8+ hands were raised; motion is approved

· next year let teachers know that classroom funds can be used for art supplies as well

Chess club top-up (agenda item from Jenny)

· Elaine: this was a budgeted item but this year it is more expensive than the budget

· Tabled until next month (not an urgent expense)

Events

Games night (March 8th) – Loukia

· Volunteers will be needed

o add your name to specific times on the google doc

· Costs:

o cost of pizza $5/slice; $20/pizza, $25/gf-pizza

o suggested donation for entry $5/family

o Consider putting donation table to the side so it is not expected for entry

· Events should be welcoming and inviting to everyone; avoid making cost a barrier

Year-end BBQ date: Wednesday June 26^th, 2:45pm – 5:30/6pm

· Previous years it was same as grade 5 graduation

· Grade 5 celebration is Tuesday June 25^th

· Motion for year end bbq date to be June 26th: motion by elaine f.; 2^nd Emily F; motion passes

Sports Equipment – Ball Purchase

· 2 parents reported scarcity/competition issues around access to balls for small groups

· Drama around balls is leading to bullying issues in older grades (4/5)

o Only 1 ball is being made available for each sport so kids are being forced to either play in larger groups or do something else

o When Ramy has gone outside, she has seen extra balls available and was not aware that some students are feeling that they don’t have the opportunity to just use a ball with a friend

· Quality does not seem to be a concern for some kids – access issue can be resolved with a second ball cage if needed

o Need to retain good supply of balls that kids want to use

· History on balls: kids bringing items from home in general is problematic – can’t retrieve from roof, items sometimes disappear, sometimes kids exclude others from using “their ball”

· Motion to approve purchase of a bag of soccer balls: Elaine, 2^nd by Loukia. Motion is carried by a vote

o Start by buying a bag of soccer balls – see if more is needed; work to improve access and rotate balls each term

o Action: Meaghan/Estair to work with Ramy to determine what balls are needed

o Ramy to go ahead with putting in a purchase for a bag of soccer balls

Bike Shelter Update – Loukia

$3k is in the budget for the bike structure

– Working on plan to install existing bike racks in existing covered spaces – free installation by utilities team

o Not sure it will work to put bike racks in the existing covered area – waiting on input from facilities

– Scooter racks need to be purchased

o 1 company’s quote is $3k for 2 scooter racks (including tax)

o scooter racks would be bolted to concrete but could be moved if needed

o Priority is scooters in terms of health and safety concerns – by the time scooter season arrives

> Postpone further discussion to next meeting.

Performance art presentation fund – ballet in April ArtStart

· Michelle confirmed there is $500 in budget for this

Adjournment

Danielle moved that the meeting be adjourned at 8:42pm

Minutes recorded by Katie St.

Next Meeting: Wednesday February 28th, 6:30-8pm

November 22, 2023

Call to Order

A PAC meeting of Frank Hobbs Elementary PAC was held November 22, 2023 at Frank Hobbs school library. It began at 6:30pm and was chaired by Lindsay C. with Katie St. as secretary.

Approval of minutes

A motion to approve the minutes of the October 23^rd, 2023 meeting was made by Elaine F.

Attendees

Executive members in attendance:

Danielle (chair)
Lindsay C (co-chair)
Stanislav K (communications)
Elaine F (fundraising)
Katie St (secretary)
Michelle (treasurer)

5 additional voting members in attendance

Quorum of minimum 7 voting members has been met.

Guests in attendance:

Ingrid F (principal)
Ramy G (vice-principal)

Approval of minutes

A motion to approve the minutes of the October 24^th, 2023 7pm meeting was made by Lindsay C.

Officer’s Reports

Chair and Co-chair Reports [Danielle and Lindsay]

Lindsay attended last staff meeting and shared info on staff funding requests:

– December 15^th deadline for funding requests – to be reviewed at January PAC meeting

– Information requested includes: funds needed, date, deadlines, what funds would be used for, benefits

– Perhaps another callout in the Spring – process to be adjusted as needed

– Think about criteria for approval

Treasurer Report [Michelle]

$2k direct ask donations received are not currently included in budget
$15K projected leftover cash at end of year (including restricted gaming funds). This will be $15k less than start of year (started at ~$30k)
Kindergarten school supplies

– both Kindergarten teachers appreciated the program

– a couple of families have not yet paid

– for non-Kindergarteners, may ask parents to opt-in and pre-pay at the end of the year. Jenny to lead.

– 10 extra supply packs are available for next year

Chromebook purchase is in process

Fundraising and Hot Lunch Report [Elaine]

243 students have accounts (24 not signed up)
$5886 profit as of today (including direct ask and winter plant sale)
As always, looking for volunteers for hot lunch, also fruit and veggie program (see checkbox on hot lunch site)
Deadline for Purdy’s orders coming up on the 25^th
Grade 5 hoodies are available to order on hot lunch website – closes Sunday at noon. Order to be placed on Monday.

– No spirit wear this year

Movie night pizza order deadline is tomorrow at 3pm. 43 pizzas ordered so far. Large attendance expected.

Communications Report [Stas]

Purdy’s deadline message posted on facebook
Will post a reminder about movie night and pizza deadline

VCPAC Update

Looking for someone to help fill this role as Kelly not available at time of next meeting

– Follow up on WhatsApp exec thread

Secretary Report [Katie]

Nothing to report
Meghan will take over from Jordana on website updates
Hard to view minutes on mobile view

2.8 School Administration Report [Ingrid and Ramy]

Update onprograms:

Chess is up and running for gr 4/5
Strings teacher for grade 5 is in place. Just under 30 students have registered. Tues/Thursday mornings before school
Grade 4 FSA test is complete
Book fair was a success
UVic education students are teaching PE lessons
Halloween dance performance was very well attended
Remembrance day assembly was led by Ramy and included Indigenous Remembrance day material
Volunteers have been in classes for reading, etc
Fruit/veggie program
Breakfast program and backpack buddies programs are serving about 10 students
Holiday giving drive – more info to come
New reporting processadhering to new ministry guidelines – report cards will be accessed online (in addition to ParentConnect portfolios)

Paper copies are available if required (technical challenges)
Strength-based, goal setting focus
Students will be setting goals and doing self-reflection
Big learning curve for teachers
Information was in October newsletter and will also appear in December newsletter
Reports will come out at winter break
Update onactivity cohorts

Design thinking, dance, and fine arts (current prep periods – 3 40 minute chunks for each teacher)
Previously, students would do all 3 activities each week
During covid, activities were split into terms/cohorts
- Prep teachers prefer this structure as they are not managing as many classes/projects at the same time and there is better continuity
Change was made due to covid but it is staying in place since it works well from a programming perspective
- Classroom teachers may continue these types of activities in their own class time
Note: this school has a very rich suite of programs compared to others in district
Reminder: we have fine arts this year in place of music (but will include some music education)
Land stewardshipinitiatives and plans

PAC opportunities:
- Lunchtime gardening activity has happened in the past and would be great
- Concrete planters
- Ivy pull – facilities crew could support. Might work well on a Saturday morning?
- Facilities crew member has an idea to use an app to inventory plants around school grounds
Teacher librarian interested in attending next PAC meeting

Fences to restore understory of the trees
- Members of indigenous department have done walkthroughs

o Classroom activities (with support of facilities crew):

Mulching
Planting ferns (and naming them)
Mushroom inventory
Outdoor learning space

o This year: staff commitment to the land bulletin board

o Ramy – tree cutouts will be distributed to all classes and will be tied to indigenous story activity

o Goal is monthly project with district indigenous staff

Lunch structure, supervision, and video policy

Lunchtime staffing:
- By contract, teachers do not cover lunch
- 7 EAs spread over 12 divisions this year, and some classes require an EA full time
- When there are absences, administrators will cover or may ask teachers to put on a video during lunch time – videos are mostly educational
- Last year there was a “Learning through lunch” program, but teachers did not get a full 45 minute break. This is no longer an option (at a district level)
Lunch monitors:
- Way back, grade 7s were lunch monitors
- When district changed to elementary and middle schools, gr 5 lunch monitors + EAs
- When gr 5s on field trips, supervision available is reduced
Other opportunities:
- Volunteers – can supervise, but tend not to be reliable and don’t have the relationships with the kids
- Longer outside time – kids outside for 45 minutes tends to lead to more incidents; supervision more limited

Business

Land Stewardship and Connection to Place [Lindsay]

Ideas for how PAC could support this

Connect with Ingrid then Michael on ivy pull idea

Could we put together a list of indigenous-led projects for the next newsletter?
Parents can help with watering over the summer (new ferns/trees)

Grade 5 Celebration

Lindsay is creating a Committee to plan a grade 5 celebration event

Has researched previous and recurring events
Grade 5 ceremony typically includes:

Gym celebration
Presentation at end of year assembly
Parade through school before the ceremony
BBQ for whole school
PAC has budget for gift bags – Bolen books gift card, mug, dutch bakery cookie, etc
- Last couple of years there was a gift instead (Rubik’s cubes) – sometimes gift cards not used

Parent Education

Looking for someone or a committee to organize (could happen later in the year – not urgent)
There are some ideas that have been submitted to the pac inbox
Speaker budget: $250

Event Planning

Always include messaging “This is a family event. Supervision not provided”
Upcoming movie night (Super Mario Bros)

Mostly organized – Elaine, Michelle, Marianne
Mr. Wasylek helping
More volunteers neeed
Popcorn will be popped in advance
Winter Solstice event (December 21st)

Lindsay planning an evening event (6pm)
Hot apple cider, owl prowl, labyrinth, maybe a night sky event could be organized with UVic – Tracy Johns. Ingrid has a connection
Drop in with RSVP request

Sports Equipment Funds ($1800)

Available equipment at school:

Budget was allocated last year to purchase more high-quality balls. At that time balls were stored in classrooms
Now balls are stored in a cage (about 25 standardized balls available centrally.. 6-7 basketballs, 3-4 soccer balls)
The bin is never empty during recess – balls are available to kids who want them
School already has budget to replenish ball supply and they currently have balls in storage that have not yet been put into circulation
Mats in the Gym are currently in rough shape
Sporting equipment rep says school ball supply looks good but mats need replacement

Bike Shelter Update

$10,000 for bike shelter to standard of City of Victoria
Consider scooter lockup
Trial of putting small amount of bike storage under covered area? Racks are available and facilities could install them. Concern that under cover is a busy area

Adjournment

Danielle moved that the meeting be adjourned, and this was agreed upon at 8:15pm

Minutes recorded by Katie St.

October 24, 2023

Call to order

A PAC meeting of Frank Hobbs Elementary PAC was held October 24, 2023 at Frank Hobbs school library. It began at 7:00pm and was chaired by Lindsay C. with Katie St. as secretary.

Attendees

Executive members in attendance:

Lindsay C (co-chair)
Stanislav K (communications)
Elaine F (fundraising)
Katie St (secretary)

Additional voting members in attendance:

Emily F
Loukia H
Marianne G
Michelle C
Emma F
Marianne H
Megan B
Katie D
Michelle H
Estair V
Danielle M
Kyla E
Katie So

Quorum of minimum 7 voting members has been met.

Guests in attendance:

Suzanne S (teacher)
Ingrid F (principal)
Ramy G (vice-principal)

Approval of minutes

A motion to approve the minutes of the June 29^th, 2023 3pm meeting was made by Lindsay C.

Officer’s reports

Co-chair/president’s report was presented by Lindsay C and Danielle M.

See announcements section for notes

School administration report was presented by Ingrid F and Ramy G.

Music and Strings positions have not been filled due to staffing shortage

o Instead, Madison N. will be teaching Visual Arts, Drama, and Music. Ukulele starting soon

o Ramy and Ingrid are still working to fill Strings position

Clubs and activities:

o School raised nearly $5K for Terry Fox Run

o Gr 2-5 chess club

o Gr 4/5 swim lessons

o Swim club at Gordon Head – sign up through Pacific Coast swimming

o Cross country ending this week

o Soccer ending this week

o Gr 2/3, 4/5 dance clubs are starting

o Gr 2/3 floor hockey coming up in November

o Great feedback from community on Frank Hobbs sportsmanship

Change from 13 to 12 divisions this year

o This was a last minute change from the district (school notified end of day on Wednesday of the first week)

o Implications:

Difficult process of juggling class size and composition was done quickly
No staff laid off as there was a retirement
Same number of EAs now have fewer classes to support
Prep schedule easier to cover
Classes are more full so it may be harder to accept new students later in the school year
Kitchen availability for PAC

o Secondary kitchen by the gym is a shared space between PAC, Out of School Care, and the school

o Available to PAC for storage and food prep as needed

Assemblies and Events

o 4 assemblies planned this year with gr. 4 emcees

o Orange Shirt Day Sept 29^th

o Remembrance Day Fri Nov 10^th

o Div 9-12 Dance exhibition Oct 30^th

Hot lunch/fundraising report was presented by Elaine F.

Profit last year was >$9,000. This year on track to raise $12K through hot lunch program, as more lunches will be available
Click “I can help” when ordering to volunteer on hot lunch day
Volunteers needed for veggie program (8:45-10am) – sign up and view dates on hot lunch platform
Booster Juice is no longer offering wraps – March/May orders already placed have been cancelled and credited
Seasonal fundraisers:

o Winter Plant Sale – deadline November 3, pickup Nov 29 – Dec 1

o Purdy’s – deadline Nov 25, order pickup Nov 29-Dec 7. 25% of funds go to PAC

Please pay by deadline – late/unpaid orders will be cancelled

Other business

Fall/winter events – subcommittee formed to put on a games night or movie night
Bike shelter – further research required. To be discussed further at next PAC meeting. A scooter lockup would also be a good idea!

Main motions

Election of Danielle M as chair: Moved by Elaine. The motion carried.

Election of Michelle C as treasurer: Moved by Elaine. The motion carried.

Election of Katie So. as co-DPAC representative: Moved by Danielle. The motion carried.

Motion to authorize spending of up to $3000 (per approved budget) on Chromebooks. Moved by Danielle. The motion carried.

District purchaser (admin) will report back to treasurer.

Announcements

PAC Email address is: frankhobbselempac@gmail.com. Contact this address for:

o Offers to volunteer, help

o Agenda items for next meeting

o Items to raise with staff during staff meetings

2023/2024 PAC meeting dates:

o Nov 22

o Jan 18

o Feb 28

o Apr 11

o May 8 AGM

o June 6

o Unless stated otherwise, meetings will be held in person in the school library starting at 6:30pm and efforts will be made to include a Zoom option.

Please sign up for hot lunch platform (https://frankhobbs.hotlunches.net/) even if you do not intend to place an order. The platform is a good way for PAC to communicate with parents.
Teachers can submit receipts to PAC for reimbursement up to $400 per classroom materials budget.

Adjournment

Lindsay moved that the meeting be adjourned, and this was agreed upon at 8:45pm.

Minutes recorded by Katie Stafford.

June 29, 2023

Attendees: Jenny, Lindsay, Kayla, Maren, Jamie, David, Heather, Elaine, Alex, Lindsay

Chair: Jenny brought to order

Secretary: Lindsay subbing

Maren put the motion forward.

Approval of spending on proposed $8000 total for classroom books for K- 2 (led by Mrs. Pullan) and 3-5 (led by Mrs. T).

All voted in favour. Yes! 0 Opposed.

Jenny shared the budget that was already approved for the upcoming year, this would add $8000 to that total.

Save the date for the Open House Sept. 13th afterschool for parents. Likely we’ll have cake and coffee/tea (no BBQ) and Lindsay will design a fun scavenger hunt to engage folks in learning the school grounds, rooms and other fun facts.

Meeting adjourned at 3:20pm

May 17, 2023

Welcome and greetings
- Meeting began on time at 8pm
PAC Executive Elections

Roles and nominations:

Chair: vacant (can be an acclaimed position between now and September)
Co-chair, meeting facilitator (Vice-chair): Lindsay C
Co-chair, communications (Secretary): Katie S
Treasurer: Kyla E
Fundraiser coordinator: Elaine F (Hot lunch) / Jenny N (other fundraisers)
DPAC rep: Kelly L

Election result:

Quorum of 7 parents met (11 parents present)
Only 1 nomination per position
Roles above filled by acclamation

Non-official roles:

Class rep coordinator – vacant

Action items for next year:

Amend bylaws to change the titles in our bylaws to match the positions people hold
“Members at large” won’t officially be part of executive

Budget approval and financial update

Proposed Frank Hobbs PAC Budget for 2023-2024

Budget notes:

Some items included just for transparency – costs will be recouped through fundraising
Goal for next year: keep a real-time budget so amounts spent aren’t buried in minutes and treasurer documents
Additional funding can be requested by teachers as needed (to be approved by executive or vote based on available funds)

Changes from last year:

Tennis/chess (contingency) budget increased to $1800
Dance program (whole school program) set at $400
Dance club entry fee for Uvic set at $200
- Note: additional dance club funding (eg. rehearsal time) to be discussed further
Funds unused in previous years have been removed from the budget but can be made available on request:
- ELL supplies, inclusive learning, school counsellor supplies
ADST $400 budget replaces $300 library budget
iPads/Technology increased to $3000
Sports equipment $1800
Field trips budget increased to $400/class due to demand ($5200 total budget)

Treasurer’s update:

Regular account balance ~$34k
Gaming account balance ~$9k
Treasurer working on gaming grant application: it will be submitted soon

Budget approval

Jenny – motion to approve budget with amendment to add $200 for dance club admission fee.

All in favour – 9
All opposed – none.
Passed unanimously

Fall Open House
- September 13th is the date that has been set for this
- Time of day – 4:00-5:00pm ish – Ms. Fawcett to bring back to staff to discuss further & confirm
- Idea is that school is open for parents to enter school and see the classrooms, school, etc.
- PAC planning to host a community event after (like a BBQ)
  - Call out for volunteers to come, executive to discuss in coming weeks
End of year bbq
- Grill truck has been booked
- Candy truck also confirmed
- Volunteers:
  - Additional volunteers will be requested for bun station and condiments station
  - Would like grade 5s to help with freezie sales + parent supervisor
  - Consider requesting high school student volunteers from mount doug leadership program – Jenny has a contact
  - If you are interested in volunteering, email frankhobbselempac@gmail.com
- 2 Bouncy castles planned (cost dependent – likely ~$500 per course) – will need parent supervisor – hoping for obstacle course style to minimize conflict and maximize fun
- Parents to contribute $5 for burger, bag of chips, and a drink
  - Goal is not to make money but to break even (on food costs)
  - Financial assistance is available as needed / on request

Budget approval for bouncy castle:

Vote on bouncy castle: 9 approved (unanimous)

Additional funding vote – dance club
- Vote held to approve $514 funding for dance club rehearsal fees for this year
  - All in favour: 8
  - All opposed: 0
  - Approved
Adjournment: 9:33pm

April 19, 2023

Wednesday, April 19th at 8:00 pm via Zoom online meeting

Chair Welcome, call to order, Introductions (JN) (5 minutes)
Attendance recorded, Approval of agenda. Errors, omissions, and adaptations.

Attendance: 10 participants

MeganK
JennyN
ElaineF
EmilyF
HelinaP
Kyleigh
LindsayC
MichelleH
KatieS
IngridF

Principal/ Vice-Principal address and update (Happy Birthday, Mrs. Gerber!) (10 minutes)

Updates from Ingrid:

Earth Day assembly this week
Lots of field trips and presenters this year
EA is checking on sports equipment in classes each day
Dance performance at Uvic coming up – over 50 students
Origami club
Lunch mentors
Students are working with a sponsor teacher to create a science club
4/5 teachers have finalized plans for year end
Will include PAC gift bag
- Parent helpers to fill gift bags with office staff would be appreciated
Student-led conferences coming up next week
Student-led conferences coming up next week
Competency-based IEPs
School has been allocated staffing for 13 divisions for next year, but dependent on changes in student registration over the summer
School has been allocated staffing for 13 divisions for next year, but dependent on changes in student registration over the summer
- This means all teachers will stay on staff

Questions and Answers:

Q: Where can we find out about clubs and groups to encourage our kids to join if they are interested?
- A: check newsletter, also morning announcements to students

PAC Information/Update to Members – not discussed in meeting

a) Sports Equipment issues – It has been communicated that there are no issues with sports equipment. Any concerns should be addressed to the Principal or Vice Principal.

b) Playground cost being reviewed. Billed costs and PAC paid costs exceeds $8866.61 of unaccounted funds. SD reviewing for our PAC to be able to reconcile accounts.

c) Fruit and Veggie Coordinator firmed up – will be running 2023/2024.

d) Traffic Safety Committee – bollards installed and new signage in school zone. Some major, long-term updates coming, including bike lanes, in a few years.

e) BCCPAC Workshop: Conducting PAC Elections – Thursday April 27th 1-2pm. Email for link if you would like to attend.

f) Nomination call outs for 2023/2024 school year executive: Executive positions available and needed for filling!

5 Minute Q+A open for any points above.

Reports (15minutes, 5 minutes each)

a) Hot Lunches

$6721 profit as of today. $997 in unused pay-it-forwards

Flower orders: only 9 orders this year – may not be worthwhile next year

–> Hot lunch platform helps with tracking which fundraisers are most worthwhile

b) Treasurer

Kyla working on correcting some accounting errors.

Dance club has requested funding for year end presentation at Uvic ($800)

–> Won’t vote this meeting as we need to clarify whether this is a total or additional amount. Also more bake sale fundraisers coming up that may change the amount needed.

c) Class Reps

Kyleigh – working on communications tools and strategies

Year End BBQ (5minutes)

Grade 4/5 teachers would like it on same day as year-end ceremony (Wednesday June 28th – start at regular dismissal time would be great)
End-of-year procession conflicted with BBQ set up last year – let teachers know so the parade route can avoid bbq set up
Hot dogs, hamburgers, freezies, candy truck
Save on order could be arranged
Jenny to organize BBQ truck like last year
Volunteer roles – suggestion – class reps each find 2-3 volunteers from their classes; encourage new folks to participate to help them connect with the community (Courtney – new family liaison might be able to help)
- Kyleigh: Costco run – Jenny to supply a list
- Jenny: Talk to Peppers and order food
- Day of and pre-prep
- Elaine: food trucks
- Jenny: BBQ truck
- Kyleigh and Michelle have offered to help
Engagement ideas
- PAC Bulletin Board
- Cultural connections – opportunity to share diverse cultural backgrounds at the school
Grade 4/5 teacher request if no BBQ this year (or in addition?): pizza/freezies from PAC on last day of school at gr 4/5 fun day

Kindergarten Orientation Rep (5 minutes)

– Volunteer needed: be present at the rep dates/times, welcome families and help communicate what our PAC does and ways to make school transitions easier.

Opportunity to help build community
June 6th and 7th – 1 hour each day (2:30-3:50) – please ask around for volunteers – not urgent
PAC handout could potentially be added to the welcome to K gift bags if it goes to the office in advance. Ingrid may be able to arrange translation to families’ home languages.

– New family rep – newly appointed volunteer, help to clearly define this role.

Parent Info Seminar (5 minutes)

Lindsay Coulter: Taking care of the heart through nature, play and connection, 1.5hrs

Preference among attendees is an in person session (not Zoom)
Early May timeline
Jenny and Lindsay to choose a date
Lindsay to look at library space to see if it is suitable – otherwise room 1 or another space could be used
Run date by Ingrid. Any time slot can be arranged but after 7pm, district needs to be notified

–Thank you to admin–

Monk’s School Supplies 2023/2024

Michelle to lead sub-committee for further discussion
- Volunteers to join: Katie, Helina, Megan?, Elaine available as a resource
Final list of orders goes to Monk’s – PAC doesn’t see it
PAC receives some funding from Monk’s based on orders
Hot lunch website needs to be reset in June so can’t be used over the summer
Consider going to teachers and asking each teacher what supplies they would actually use – not just one list per grade
Reach out to Willows and other districts to learn how they do bulk ordering
Ideas to consider:
- Consider selling supplies at the BBQ? – buy enough supplies for half the school?
- Invite parents to bring unused supplies to donate to the school?
- Just pre-buy all the supplies and ask for contributions in september? (this would require clear advance communication)
- Partial pay-it-forward option on hot lunch site? (don’t pay for a whole second kit)

Future meeting date: AGM Wednesday May 17th, 8pm
Executive roles for next year
- JennyN stepping down as president for next year. Will need someone to step in.
- Need more people to take on tasks including communicating with the school – Jenny and Elaine are getting burned out
- President to delegate more duties
- Vice President will be needed
- Hot lunch volunteering timing – 11:40 for sorting by division, 12:05 to deliver to classes (about 15 mins)
Adjournment at 9:25pm

Direct- ask PAC funds – $30 per family (and more will be put to good use!)

We appreciate the direct-ask donations you are able to provide, along with helping to support us with your time to volunteer, and engaging with our on-going and seasonal fundraisers. More information on fundraisers that happen or continue to happen throughout the year can be accessed on our PAC website. Donations can be made through the hot lunch website.

February 15, 2023

1. Chair Welcome, call to order, Introductions (JN)

Attendees: Ingrid Fawcett, Ramy Gerber, Jenny Nanninga, Katie Stafford, Noza Saidaminova, Emily Fiddick, Jill MacDonald, Kelly Lahti, Kyla Eide, Michelle Horn, Jessica Fry, Sheryl Powell, Loukia Hernes, Helina Patience, “iPhone” (unnamed participant)

2. Principal/ Vice-Principal address and update

Today’s event: gr 4/5 “What’s my Job?”
- This may become a district/ministry innovation
- Yes/no questions to guess peoples’ jobs
- Various figures in attendance
- Posted on sd61 FB/Instagram
Next Wednesday is Pink Shirt Day
- Lifting each other up theme

3. Parent Education Seminars

a) White Hatter:

PARENT EVENT: March 1st 7-9pm: Digital Literacy & Internet Safety for Parents and

Caregivers

Please do not share this link or password outside of Frank Hobbs

families.

LINK: https://app.sli.do/event/gkfPJpUnJR2Yvi9zUouRRw
PASSWORD: Contact PAC or see email version of PAC agenda sent February 15th for the password

Likely cost: $310 (to be finalized based on number of participating schools – this is less than budgeted)

b) Parent Ed Pitch

Audience: For Parents, hosted by PAC

Format: Can be by Zoom and facilitated with breakout rooms or in person

Fee: Session is 1.5 hours opening to close for $150.00.

Description: Taking care of the heart through nature, play and connection

We all need to be affected by our world. Yet how do we not get crushed by the magnitude of environmental collapse and devastation?

I’ll share and lead participants in practices I developed to support children and adults to

connect to the Earth as a source of energy and love that can support them. We’ll practice and contemplate simple acts to feel more skilled to help little hearts find rest. When caring adults can attune to nurture wonder and magic, nature can become the classroom, teacher, and a healer.

These chaotic times are calling us into a new way of creating safety in a wounding world.

Through capacity building and sharing stories, you’ll learn how to find sanctuary and nurture much more than resilience, but what’s really needed…perseverance.

Nature is important to acknowledge. It reminds us of our lasting connection to the living

world and each other. This session will be fun, light-hearted and make space for hands-on

experiences in nature reciprocity. To seek beauty, experience more awe and gratitude for

Mother Nature can be work for us all.

Note: Budget for parent ed is $250 grant money (so no PAC money spent to date)

Motion to approve spending $150 for this new parent education opportunity – put forward by Jenny Naninga

8 votes in favour (majority of attendees at the time)

4. Hot lunches (EF)

– Jenny and Elaine created a “New Family” letter for late enrolment families. Kealy

has a copy and will do her best to email it to new families that join throughout the year.

– Direct ask donations = $1270

– Lunch profit = 3656.60 – this does not include the pre-paid orders that we still have

to pay for.

5. Treasurer Report (KE)

Kyla is new to the school and to this role

Overall, PAC is in good financial shape

In previous meeting minutes, no reporting on what is in each account

Wondering if this is something that should happen on a regular basis

Kyla is rectifying payments made from wrong account

Classroom funds have been popular – good uptake

Field trip funds – gr 4/5 primarily so far – would like to see uptake from younger grades

REMINDER: Peppers food card fundraiser

Buy a gift card at Peppers and Frank Hobbs will receive 5% of what you spend
Everytime you reload the gift card, remind staff you want to fund Frank Hobbs

Dance festival budget

Used to be whole school; now just dance clubs

Participation:

27 students in gr 2/3; 28 students in gr 4/5
Auditorium booked the week before
Costs > $500 – costumes expensive
Some funds available through dance club allocation

Historically, Frank Hobbs has had a strong dance program and presence. Festival is held at Uvic. With covid, participation has been reduced.

Unclear at this point what will happen next year and whether this will expand back to the whole school
Currently only some students are taking dance at a given time

Treasurer 101 course is available – see agenda item 16

6. VCPAC Rep Update (KL)

Custodial funding issue – this funding has been reinstated. By June, program should be reinstated
Ida Turncot from VGTA spoke
- Discussed issues teachers face
- Teachers struggling – parents encouraged to reach out and check in with teachers
Kelly raised question about bulk school supplies order – challenge with asking for $ – recommendation was to ask Ida

7. Bulk School Supplies

– Moving away from Monk’s Kits

– Expensive, substitutions, supply chain issues

Jenny has been pursuing bulk school supply purchase by the school, including contacting Deb Whitten

8. Class reps Program (KT)

KT not available today
This updated will be pushed to next meeting
Kylie will be coordinating a class reps meeting

9. School Garden

Growing Young Farmers

Review space, help build it, facilitate programs for classes (seasonal workshops)

http://www.growingyoungfarmers.ca/

Jen S. spoke with Ingrid about this
A school rep is needed to communicate with the program, but not to take responsibility for the garden, as the program handles this
Potential problems:
- Sometimes there is a need for fencing to protect gardens
  - Observation: Getting kids actively involved in building a garden meant kids less likely to be involved in destructive behaviours when they are older
- What about ongoing maintenance?
Jen S. is working toward joining the program’s board so is well-connected

Farm to School workshops for teachers

Jenny has been leading

These programs may request budget next spring

10. Sensory Room Interiors

– Nothing spent or budgeted this year

– Anything needed? Asking about room use

– Local maker for a weighted sensory stuffy with fidget tail – $35

Response from admin:

PAC has supported a squeeze machine in the past and this is still in use
Weighted blankets and animals are not recommended in the school (historically at least)
School has a quiet room and a sensory room – these are used as needed by a few students
Smaller tools such as fidgets, yoga balls, sizzle seats, exercise bikes are used in classrooms and hallways by student population more broadly
Some classrooms might be able to use more tools
- Bikes are great but expensive and need maintenance
- Suggest for PAC reps to reach out to teachers to see if they would like more fidgets and other such supplies
- Perhaps parents have donations to offer?

11. School Bike Cover

No updates to report from district.

12. June Grade 5 Grad

School Grad Celebration

Celebration will be similar to previous years – grade 4s are audience, grade 5s honoured. Slide presentation of each child. Gift bag from PAC.

Pairing year end BBQ with grad event?

Last year there was also an end of year BBQ at the same time as grad
Another option is Welcome to Kindergarten event also happens at end of year or in May
BBQ could be paired with one of these events or happen independently

Grade 5 celebration field trip?

Historically prior to COVID, grade 5 students would go on a year end celebration event (eg. trip to Science World or a camp)
- Parents wondering how to support a similar trip now that we are moving past pandemic focus
  - Thoughts from Ingrid:
    - Previously, Science World trip was a big goal at end of the year.
    - Would prefer to see start of year event that builds community prior to students departing. Eg. camp at start of the year where students build community and leadership skills. Goal to develop Frank Hobbs community.
    - Such events are dependent on staff volunteering availability.
    - This year, lots of trips and events throughout the year instead of one big event.

13. Uvic Core Tutoring Opportunity

– Partnering with UVic tutors in school

– Children can also go to centre at UVic

– Primarily for children needing extra help but need financial supports.

– Need school admin to weigh in

A parent at Frank Hobbs is involved in this tutoring program, but was not present at the meeting to share more

Jenny will recommend that she reaches out to Ingrid directly.

Currently tutors have empty blocks.

Paid services can’t happen in the school but voluntary may be ok.

14. Fundraisers

– West Coast Seeds: Deadline Monday February 27th.

– Purdy’s Easter Chocolates: Now until March 20th deadline https://

fundraising.purdys.com/1371934-105328

– Bottle Drive : Sunday April 16th, at the village outside of Caddy Bay Liquor

ongoing fundraiser account at all Return It stations throughout the year

– Plant Sale/Seed Exchange: Date TBD Around Earth Day Sat. April 22

15. BCCPAC Awards

– BCCPAC looking for nominations: https://bccpac.bc.ca/index.php/members/awards

– 2 community awards, 1 BCCPAC award, 1 student (gr12 award) member schools

16. BCCPAC Workshops

https://bccpac.bc.ca/index.php/resources/16-dpac-pac/1134-workshops-list

– 4 workshops for this spring/summer: PAC 101, Section 11 and the Appeals Process,

PAC Treasurer 101, Conducting PAC Executive Elections – dates submitted and waiting for

options

17. Beginning of March Event – any volunteers to put something together?

– select some dates that might be available

– another Movie Night as default?

ACTION (all): Would like someone to lead.. Executive will meet at end of the month – email ideas to Jenny!

18. Other School Events will need parent sponsors

– Staff Appreciation Luncheon

– Easter egg hunt?

– Term 2 and/or 3 event sponsors

ACTION (all): Brainstorm additional ideas: We’d love your suggestions! What do you want to see

at our school? Need more volunteers to help

19. Fruit and Veggie Coordinator

Emily Fiddick happy to volunteer for this – may need to recertify

ACTION (Jenny): email Emily details

20. Future meeting dates

Third Wednesday of the month @ 8pm (not including Mar or June): April 19th and AGM May 17th

21. Adjournment (approx. 9:35pm)

Reminder: Direct- ask PAC funds

$30 per family (and more will be put to good use!)

We appreciate the direct-ask donations you are able to provide, along with helping to support us with your time to volunteer, and engaging with our on-going and seasonal fundraisers.

More information on fundraisers that happen or continue to happen throughout the year can be accessed on our PAC website. Donations can be made through the hot lunch website.

January 18, 2023

Chair Welcome, call to order, Introductions
- Attendance recorded, Approval of agenda. Errors, omissions, and adaptations.

Attendees

Emily Fiddick
Katie Stafford
Jenny Nanninga
Ramy Gerber
Ingrid Fawcett
Kelly Lahti
Helina Patience
Sheryl Powell
Elaine Flores
Tom McCarten
Michelle Horn
Meg K
Loukia Hernes
Principal/ Vice-Principal address and update

Grade 4/5 Event coming up in February: “Guess my Job”
- 2 pilot schools in the district
- Panel from the community – students guess the panelists’ careers after asking yes/no questions
- Video and interviewing to be published by the district
Protecting trees on school grounds
- School has >400 trees, many of which are “heritage trees”
- District working on healthy and safe urban forests initiative
- “Gentle” (visual) barrier fencing will be installed around the trees – see examples at Willows Elementary
- Too much play under the trees is resulting in soil compaction – plan to make this an educational opportunity
- Ramy experienced something similar at Marigold and found it to be a positive experience
Pink Shirt Day Assembly: Wed. February 22nd – “Lifting Each Other Up” theme
Fire department “Learn not to Burn” activity coming up
- Students responded really well when the alarms sounded earlier this month due to a pressure issue that resulted in system thinking the sprinklers were on (when they weren’t)
Clubs update:
- Basketball for grade 4/5s has started
- Dance club continuing, also book club and drama club for older kids
- Choir/singing club: Jenny is discussing with Margaret about possibility of starting something in the spring

Hot lunch Update (EF)
- All but 18 students have been signed up with the hot lunches platform
- Profits:
  - $1270 direct ask portion
  - $3232 direct profit from lunches ordered
  - Expect to hit around $6k by end of the year

Discussion: Popcorn incident last hot lunch day

Some popcorn went missing – delivered Thursday night to the classrooms. One classroom was missing about 40 orders of popcorn bags the next morning. OSC staff reported that 2 people were found in the school around when this happened.
Response:
- Elaine went to buy more at Kernels
- Not knowing about this, Ingrid also got microwave popcorn from Cadboro Bay
Discussion of how to address if something like this were to happen again:
- This was an unusual situation, and should be rare/unlikely
- Ingrid and Elaine’s responses were a good way to handle the situation in this case
- If parents have paid for a hot lunch, the kids should get it
- Probably no need for a protocol unless this becomes a recurring issue

IDEA: “Welcome to Frank Hobbs” email notification

A few new students have joined in January – getting questions about hot lunch website
6 more students joining in February
Make sure the information is self-explanatory even for international families
Jenny has put together a PAC FAQ that could be merged with the hot lunch program info
- Class reps could help welcome new families… but how does class rep learn if there is a new student in the class?
- Reps could involve other parents to help welcome families if there is a language barrier
ACTION: Jenny to send her PAC info document to Elaine, who will edit and add additional info
ACTION: Ingrid – please notify Elaine if a student leaves the school as this can impact hot lunches for pay-it-forward families. Ingrid will check with Keely on this.

Class reps Program (KT)
- Not all classes have class reps
- Teachers and parents appreciated class reps organizing group gifts for teachers
- Kylie will be calling a meeting with class reps to get feedback and discuss the rest of the year
- Contact frankhobbsclassreps@gmail.com to send email to Kylie with feedback/ideas for class reps program

IDEA: WhatsApp Communications

Suggestion: WhatsApp groups set up by class reps to facilitate class communications
- Class reps like this idea
- Easier to get people engaged and make class feel more connected
- Communications less likely to get buried in email inboxes
- Help facilitate connection between parents
ACTION: Helina and Kylie to discuss

VCPAC Rep Update (KL)
- Board is considering stopping Cedar Hill Late Immersion program – a survey is being sent to parents
- Board is conducting a review of student-police liaison program
  - PAC interested in keeping the program but revising it
  - Frank Hobbs does have a school liaison officer. No interactions to date this year.
    - School has reached out to request a visit from the officer, but officer has not been available. Past experiences have been very positive.
    - Victoria doesn’t have the liaison officers anymore (program wasn’t funded by the Victoria police department) but Saanich and Oak Bay still do.
    - More from district PAC meeting:

Greater Victoria School District Seeks Input on School Police Liaison Officer Program

VICTORIA, BC – The Greater Victoria School District is reviewing the School Police Liaison Officer (SPLO) Program. The District is asking for feedback from all members of the learning community through a survey to gather input on people’s perspectives and experiences with the program.

In September 2020, the Board of Education passed a motion to form a committee to review the SPLO Program. The committee represents students, parents and guardians, key stakeholders, Indigenous groups, police officers, senior administration and trustees.

Over the last year, the committee has participated in educational learning opportunities on anti-racism and culturally committed approaches. The committee hosted a speaker series informed by school communities and members of the public about their interactions with the SPLO program, including the collection of written and recorded submissions that could be shared with the committee to review.

As part of the next steps, the District wants to hear from the community about the future direction of the SPLO Program, including individual experiences and perspectives. The results of the survey will inform recommendations for the Board’s consideration by spring 2022.

“The Board is committed to providing a safe, inclusive and culturally responsive learning environment for all of our students and staff,” said Ann Whiteaker, Board Chair. “We are working hard to understand how best to move forward with the program to meet the needs of our diverse community, in partnership with the policing community. It is important we hear the perspectives and experiences of our learning community and encourage participation in this survey on the SPLO Program.”

For more than 30 years, police liaison officers from multiple departments have served as resources to District schools. They assist with education and drug prevention, school safety drills, community and sports events, and addressing school violence. Currently, there are 12 police liaison officer positions serving elementary, middle and secondary schools in the District.

The survey is open for two weeks. It will close on Tuesday, October 26, 2021, at 4 p.m.

SURVEY: https://www.surveymonkey.com/r/SD61-SPLO-Program

Spirit Wear / Hoodies (MH)
- It arrived, it looks great!
- There is a small supply of extra articles as this made sense during ordering process to get volume discounts
- Reach out to Jenny if interested in purchasing anything
- Leftovers will be brought to the next PAC event for sale
Parent Education
- What is important to families? Ideas and suggestions welcome!
- Some schools are pooling resources for parent education
- White Hatter program is being offered for $550 + GST + $250 per school.. Cost to Frank Hobbs would depend on how many schools opt in
  - Ramy says this is an excellent program that all parents should attend
  - Best if many school pool together for a larger audience
- PAC would pay so all parents can attend if they want
- $250 district grant is available for parent education but this would exceed that grant
- ACTION: Jenny to look into whether the session is recorded in case some parents unable to attend?

MOTION: Does PAC agree to spending up to $500 for White Hatter Parent Education seminar?

VOTE RESULT: All in favour (12), none opposed

Movie Night Review – Friday Dec 2nd (MH + JN)
- 211 people attended, many more than registered – very positive experience
- Learnings for next time:
  - Slideshow beforehand was a great way to keep kids settle
  - Encourage kids to bring mats/sleeping bags/PJs
  - Some kids were moving and were a bit loud/disruptive: consider what to do with kids who can’t sit still (maybe an activity in the hallway?)
  - Didn’t order enough pizza as more people attended than registered
  - Some families thought it was confusing to register and reserve pizza on the hot lunch site – they thought they had ordered/reserved pizza
  - Need a parent standing at the door as bigger kids were trying to go outside to play without supervision
  - Popcorn machine worked well
  - Communication could be more streamlined
- IDEA: survey parents at end of year to find out what events they most enjoyed and what they’d like to see more of
- IDEA: set up pizza order on hot lunch site and order some extras for pay-by-slice at time of event. Order extra and sell off at cost at the end of the night
  - Pre-order option for whole pizzas
  - Buy plenty of extras
  - Sell off any leftovers at cost at the end
Future Fundraisers and or events for Term 2
- Plans underway to organize a bottle drive at end of March (JS + ?)
- West Cost Seeds Fundraiser – Jan 16th – Feb 27th
- Purdy’s Easter chocolates coming up
- Earth Day Seed Exchange, plant sale – Sat. Apr 22 garden spending for paper envelopes
- Garden Time? Still looking for help with garden bed cover construction!
- Brainstorm of additional ideas for Spring/Summer…
  - Garden education tied in with seed sale?
  - School dance with parents (sock hop!)
  - Possible tie-in with BBQ during student-led conferences
  - Pancake breakfast before school… legion or other service organization may be able to come in and flip pancakes (Wanna Waffel truck could also be an option)
  - Ice cream social (after school)… could be done by Jackson’s ice cream truck (kids can go up to get ice cream one division at a time)
  - End of year BBQ was very popular last year
- ACTION: Need to reach out to get more parents involved to help make these events happen.. maybe WhatsApp groups can help with this?
- Elaine happy to support with food logistics, Jenny also available to support

Earth Day Assembly in April

Could tie in with getting kids planting plants

Staff Appreciation Luncheon

Parents typically make food
During COVID, PAC put together packages for staff instead
What should we do this year?

Communication

Agenda notes:

How do we get info readable to parents?
One cohesive email with all info for the week/month
Create deadline for PAC members/Executive to have info in by
Should include hot lunch deadlines and volunteering needs
Should include upcoming PAC events
Could also include a summary of ongoing/ previous PAC events or what PAC $ being used for

ASK: We need a newsletter coordinator – please help if you are able! A great position to do from home!

See additional notes above in sections 3 and 4 (Welcome email and WhatsApp)

Future meeting dates
- Third Wednesday of the month @ 8pm (not including Dec., Mar., June): Feb 15th, April 19th, AGM May 17th

Thank you to Admin, and log off

5 minute allowance for any parent discussion

Adjournment (approx. 9:40pm)

Direct- ask PAC funds – $30 per family (and more will be put to good use!)

Our PAC has approved spending of over $30,000 this year! We appreciate the direct-ask donations you are able to provide, along with helping to support us with your time to volunteer, and engaging with our on-going and seasonal fundraisers. More information on fundraisers that happen or continue to happen throughout the year can be accessed on our PAC website here. Donations can be made through the hot lunch website. Thank you for helping to enhance the student experience at Frank Hobbs!

November 16, 2022

Attendance: Jenny Nannniga, Kyla Eide, Ramy Gerber, Ingrid Fawcett, Suzanne Sirdinski, Tahmineh Farnoud, Sheryl Powell, Sarah Werhun, Kelly Lahti, Michlle Horne, Tom McCarten, Jenn Sleigh, Jenny Mao, Carolyn Cornford Greaves, Kathryn Evans, Megan Krizinger, Kyleigh Thom, Emily Fiddick

Chair Welcome/Call to Order/Introductions – Jenny Nanninga
Approval of agenda/Errors, omissions and adaptions – Jenny Nanninga

Action: Attendance Recorded (have a voting quorum), Suzanne Sirdinski Teacher representative at meeting

Principal/ Vice-Principal address and update – Ingrid Fawcett and Ramy Gerber
Games night was a huge success, happy to have lunch program back
FSAs have been completed with Grade 4s
Great assemblies with students taking lead roles
Intramural soccer came to a close with 50 plus kids involved
Things that have been ongoing: spirit club, lunch mentors, buddy classes, library mentors, chess lessons and 2 dance clubs
Fields trips are underway – all Grade 4/5s attended trips to the legislature. Other field trips include: swimming and skating
End of October the dance classes had their performances
Pajama day coming December 9th, Fun Hair Day next week November 25th
Oopsy coming to perform November 30th
Frank Hobbs likely to have an intramural basketball

No tennis this year
If parents are interested in other extra-curricular activities they could bring idea/offer their time. Need teacher sponsor and space to run activity.

3. Treasurer Report – Kyla Eide and Jenny Nanninga

Music instrument funding request – usually give $150 but request by music teacher for additional $700 so now $850
$300 per division for field trip budget
African drumming performance coming to school – PAC splitting cost with school
Ingrid wondering about dance festival money as not in budget – Next steps: Jenny to look into
7 parents needed to pass quorum – anything over $250 needs to be voted on
Budget items usually come from a suggestion from parent or school
PAC Budget posted on website
Plan for teachers to do expenses quarterly although can submit sooner if over $100
Next Steps: Jenny to sent email to teachers regarding above and send information on eligibility of use of gaming grant funds. Gaming grant would cover some expenses teachers use and therefore would not use their PAC fund money.
approx. $4000 this year for gaming grant ($400 per student)

Motion to approve Budget on PAC Website by Jenny Nanninga, Motion seconded by Tom McCarten

All in favour: 12
Opposed: 1
Motion Passed

4. Family Affordability Fund – Ingrid Fawcett

District was given approximately 2 million dollars from ministry
Frank Hobbs receiving a portion of this for families in need
It is a one-time payment and only happening this year as far as they know
Money to be used for school funding for families having a challenging time (food security, sports equipment)
Families reach out to school and school will work to distribute funds
Confidential between principal, counsellor and school assistant
All funds need to be used by June

5. School Supply Ordering – Michelle Horne and Megan Kritzinger

At exploration stage currently to see other options for ordering – people were not happy with Monks last year
In other places the school district bought the school supplies and parents paid for it, which was significantly cheaper
It would be easier for teachers as they would get exactly what they need, cheaper for families and would be equitable
Next steps: Michelle to reach out to more schools to see if this is something possible for us and to reach out to district
District does not support it currently as it is asking money for parents for school supplies
Option of parents doing a one-time payment to PAC for school supplies so it is not school asking for money for supplies

6. VCPAC Report – Kelly Lahti

At last VCPAC meeting it was shared that many schools having custodial issues, Frank Hobbs is currently sharing a custodian
If there are any custodial issues noted please bring them forward to Kelly to take to next meeting
Kelly to take forward school supply issue to VCPAC once more research done and information to provide

7. Class reps Program – Kyleigh Thom

Still three classes without class reps.
One issue is communication will not go to all parents if they ticked off on hot lunch platform they did not want their email shared.
Class rep meant to be parents voice for the classroom.

8. Spirit Wear – Megan Kritzinger

It was very successful, raised almost $1500
Items coming in the first week of December so in time for Christmas. Items to go home likely week before Christmas break.
Beth Campbell a digital designer made the design and gifted it to the school/PAC.

9. Movie Night – Friday, December 2nd – Michelle Horne

Start at 5pm
Sell pizza and handout popcorn (if machine working)
Link with poll went out so parents/students could vote on movie
Mr. Walasek volunteered to help set up technology
Set up some mats and a few row of chairs
Will need parent volunteers (parents watching exits and hallways)
Not school time all children have an adult with them
Entry by donation $5 or more
Recommendations: do two pizza tables one for pre-order and another for people who show up on the night and do not pre-order
If Grade 4/5 parents want to do a bake sale again, we could set up a table for the.

Thank you to Admin, and Log off

1. Fundraisers – Jenny Nanninga

Purdy’s 1/4 of goal so far
Deadline November 27th, pick up by Dec 9th. (or earlier)
West Coast Seeds to start in January

2. Swim Club – Jenny Nanninga

Swim meet at the end of the month at Commonwealth

3. Cash handling protocol review – Jenny Nanninga

Deferred due to time constraints. To be discussed at next executive meeting.

Future meeting dates: Third Wednesday of the month @ 8pm (not including Dec, Mar, June): Jan 18th, Feb 15th, April 19th, AGM May 17th with the same zoom link

Adjournment – 9:57pm

Zoom will be available for an additional 5 minutes at the end of every meeting if you would like to discuss any issues or topics anonymously.

Tennis/ chess (contingency)	0
Dance program	625
Story Studio	0
Teacher Classroom Funds ($400X13 divs)	5200
ELL supplies	200
Garden Time	500
Inclusive Learning	300
Salmonids	1030
Music – request for instrument funding (+700)	850
School counsellor supplies	150
Grade 5 Year End Activities	1500
Science Fair	0
Science Ventures presentations	3000
BrainPop Jr website (3 X gr 2 classes X$120)	360
Bike to school	400
Butterflies for K	115
Maker space resources	300
Library	300
ArtStart	500
Dues (BCCPAC)	75
Online system HL + PAC website reg	375
PAC Speaker	250
Ipads	0
Sensory Room interiors	0
TOC for beach day/cross country	0
Cross country bus/Transportation	0
Swim Club	0
Field Trips	3900
Bike Structure Cover	3000
Financial Assistance	0
Total general expenses	22930

TOTAL EXPENSES $31,545

Direct- ask PAC funds – $30 per family (and more will be put to good use!)

Do you know what our PAC funds in any given year, either partially or fully!? Here’s a comprehensive list below – it’s a lot and grows every year! We appreciate the direct-ask donations you are able to provide, along with helping to support us with your time to volunteer, and engaging with our on-going and seasonal fundraisers. More information on fundraisers that happen or continue to happen throughout the year can be accessed on our PAC website. Donations can be made through the hot lunch website.

PAC Funded Initiatives at Frank Hobbs:

Tennis/Chess Program	Dance Program	Library Improvements	Teacher Classroom Funds
ELL Supplies	Garden Time	Inclusive Learning	Salmonids
Music	School Councillor Supplies	Grade 5 Year End Activities	Science Fair
Science Ventures Presentations/ STEM	BrainPop Jr Website	Bike To School Weeks (Fall + Spring)	Butterflies for Kindy
Maker Space Resources	PAC hospitality	Financial Assistance to Families	Online Hotlunches and PAC website
PAC Speakers	Ipads	Sensory Room Interiors	TOC for beach day/ Cross Country
Cross Country bus/ transportation	Swim Club	School Events (Movie Night, Winterfest, BBQs)	Dues (BCPAC)
Playground Equipment	Musical Instruments	Art Starts	Parent Ed Workshops

Frank Hobbs Parent Advisory Council Meeting Minutes
Wednesday, October 19th at 8:00 pm via Zoom online meeting

Meeting start 8:00pm

Attendance: Jenny Nanninga, Jessica Fry, David Busch, Elaine Flores, Kyla Eide, Farouk Nathoo, Helina Patience, Jordana Whetter, Katie Stafford, Ilan Handelsman, Kelly Lahti, Kristen Harden, Megan Kritzinger, Sherly Powell, Loukia Hernes, Michelle Horn, Sarah Werhun, Tahmineh Farnoud, Ying Liu, Rajinder, Ingrid Fawcett, Ramy Gerber, Emily Fiddick

1. Chair Welcome/Call to order/Introductions – Jenny Nanninga

2. Approval of agenda/Errors, omissions, and adaptations – Jenny Nanninga
Action: Attendance Recorded

3. Principal/ Vice-Principal address and update – Ingrid Fawcett and Ramy Gerber

School Assembly for Truth and Reconciliation, preparing for Remembrance Day Assembly
Leadership team is creating initiative
Collecting socks for Socktober during the month of October
FSAs for grade 4s in the gym next week
Dance performance next week for students in dance
Lovely to have parents in school for parents teacher interviews
Lots of exciting things to come

4. Application for Parent Education – Jenny Nanninga

$250 grant application available, applied and waiting results
Future discussion: What is important to families for something to bring in for parent
education?

5. Hot lunches – Elaine Flores

PAC direct donation added to hot lunch platform – $780 donated so far
Swim Club payment added to hot lunch platform – 6 signed up so far
Game Night RSVP added to system for # estimate – 22 people signed up so far
Utilizing the Hot lunch platform to centralize payments, RSVPS, etc.
Majority of students have signed up on hot lunch platform
- $397 raised from last popcorn day
- $444 raised from booster juice day
- $1162 dollars raised already total
- By being able to track things using hot lunch platform can figure out what events/fundraising
  opportunities are worthwhile
Elaine is open to suggestions of other vendors for hot lunch. From experience it can be
challenging some places to accommodate large orders.

6. Lunch Gathering – Tamineh Farnoud

Suggestion of lunch gathering where people bring food from their background or different
nationalities so children can learn about different foods and taste/sample them
Conversation as how this would not be possible during the day as no teacher supervision at
lunch
Discussion on concerns about allergies and food safe
Next steps: Continue conversation and explore family diner evening

7. Spirit Wear / Hoodies – Megan Kritzinger

Megan looking into what hoodies are good for printing and cost, sourcing out 5 local
companies
Spirit wear is normally done every other year and it was run last year but might run again this
year as it is a new design
Megan to meet with Ingrid and school to approve design/gear

8. Game Night – Friday, October 28th – Megan Kritzinger and Jenny Nanninga

Interactive Board Game Café Hosting Game Night
Way to get new families to come together to talk, discuss and play games (discussed using a
sticker to identify new families or dot on name tag)
All ages bring your younger/older siblings and grandparents
Children need to come with adults not supervised by school supervised by parents
Spot for younger kids – mat with blocks or colouring table
Pizza to be sold by the slice
Grade 4/5 students to have a bake sale to raise money for field trips

9. Welcome Cafe Summary – Jenny Nanninga

PAC was at parent teacher interviews offering coffee/tea/iced chai
Feedback received from parents included:
o 8pm most popular time for PAC Meetings
o Zoom more popular than in person
o School trip funding and supplemental school programs were identified as top
priorities by parents
Discussion about school keeping PAC in mind to piggy back on other school events

10. Communication From PAC – Jenny Nanninga

There is a need for a cohesive newsletter that will attract high readership. Multiple one off
emails can bombard parents.
Looking for someone who can put PAC newsletters together and streamline the information.
This would be approximately 1-2 hours a month – VOLUNTEER OPPORTUNITY
Katie Stafford volunteered to put a system in place for submissions to the PAC newsletter and
will create a form.
Next Steps – advertise role and volunteer if interested

11. Future meeting dates: Third Wednesday of the month @ 8pm

No meetings in December, March and June
Nov 16th
Jan 18th
Feb 15th
April 19th
AGM May 17th
Thank you to Admin. Admin logged off for the evening.

12. Fundraisers and Board Game Night Discussion

Entry by Donation ($5)
Pizza sale by the slice: volunteers to sign up for 30 minute shifts. Email Megan at
megan.hofmeyr@gmail.com to sign up to volunteer.
Grade 4/5 Bake Sale: Volunteers needed to supervise Grade4/5s running bake sale.
$4 slice at games night – easier for change – sell a full pizza 8 slices for $25. Cash only. Loukia Hernes will donate cash box to PAC.
Ingrid to print handout to send home to every student re: game night info and there
will be posters in school windows
Next steps: Helina Patience to create information sheet about Dongles so we could
potentially use credit/debit at future events re: service charges and app, and what it
would look like

13. Treasurer Report – Kyla Eide

Kyla updated: she is getting up to speed, we seem to be in a good financial position
Motion to allocate $500 per classroom for field trips if budget allows. Motion
presented by Jenny Nanninga, all in favour. None opposed. Motion passed.
Next Steps: Kyla, Jenny and Executive to have review to see if we have finances to
give each class $500 for field trips

14. 2022-2020 PAC Elections:

President – Jenny Nanninga (Nominated by Jordana Whetter)
Vice President – VACANT
Treasurer – Kyla Eide (Nominated by Jenny Nanninga)
Secretary – Katie Stafford (Nominated by Jenny Nanninga)
Lunch Coordinator – Elaine Flores (Nominated by Jenny Nanninga)
Newsletter Communication Coordinator – VACANT
Members at Large – Michelle Horn (Nominated by Jenny Nanninga), Helina Patience
(Nominated by Jenny Nanninga)
VCPCA REP – Kelly Lahti (Nominated by Jenny Nanninga)

15. Other Fundraisers
Monk Office school supplies – Megan to look into alternative program done in
Vancouver through the school board as they buy supplies and families pay.

o Discussed how we let new students know about Monk School Supply Order
o Suggestions include Admin forwarding new families PAC information re:
school supplies
o Next steps: To be discussed with Ingrid

Purdy’s Christmas chocolates – Jenny organizing – will be in November newsletter

West Coast Seeds – Jenny organizing – to start in January

16. Adjournment – 10:14pm

Information on PAC Direct Fundraiser
Direct ask PAC funds – $30 per family (and more will be put to good use!)
Do you know what our PAC funds in any given year, either partially or fully!? Here’s a comprehensive
list below – it’s a lot and grows every year! We appreciate the direct-ask donations you are able to
provide, along with helping to support us with your time to volunteer, and engaging with our on-going and seasonal fundraisers. More information on fundraisers that happen or continue to happen
throughout the year can be accessed on our PAC website. Donations can be made through the hot
lunch website.

PAC Funded Initiatives at Frank Hobbs:
Tennis/Chess Program Dance Program Library Improvements Teacher Classroom Funds
ELL Supplies Garden Time Inclusive Learning Salmonids
Music School Councillor
Supplies
Grade 5 Year End
Activities
Science Fair
Science Ventures
Presentations/ STEM
BrainPop Jr Website Bike To School Weeks
(Fall + Spring)
Butterflies for Kindy
Maker Space
Resources
PAC hospitality Financial Assistance to Families
Online Hotlunches
PAC website
PAC Speakers Ipads Sensory Room Interiors TOC for beach day/
Cross Country
Cross Country bus/transportation
Swim Club School
Events (Movie Night, Winterfest, BBQs)
Dues (BCPAC)

May 31, 2022

Jenny Nanninga, Elaine Flores, Regan Copeland, Will Sorrell, Kristin Harden, Ingrid Fawcett, Jennifer Cox

Chair Welcome, call to order, Introductions (JN)

Attendance recorded, Approval of agenda. Errors, omissions, and adaptations
Do not have a voting quorum

2. Principal/ Vice-Principal address and update – Ingrid Fawcett and Jennifer Cox

New lunch schedule 2022/23 provides more eating time: recess 11:50-12:15, eating time 12:15-12:35
in person events have been returning: intermediate track meet, middle school transition in person at Arbutus, strings concert, class field trips
in the new SD61 budget custodial time to be cut for elementary and middle, no more day custodian. Difficult for staff (Ingrid) to fulfill custodial roles during the daytime
strings next year TBD, community fundraising was done, will be a school decision regarding accessing funds. Is there a need for PAC support (JN)? Not at this time.
staffing changes: Jennifer Cox leaving, new VP Ramie teaching primary grades, 13 divisions next year, Tracy Johns returning (4-5), Tanya Timmerman (4-5), Allison Chan (special learning) maternity leave, Sue Hoffman (EA) retiring, Karly (EA) returning, Paul (custodian) moving due to budget change
Jennifer Cox pusuing a new opportunity for growth at Doncaster, thanks FH community for support during last 5 years of growth and learning

3. Finance Report/ Budget (WS)

Changes for 22/23 include return of hot lunches, BBQ fundraiser, Purdys fundraising increased, bottle depot increase, grade 5 year end budget is $1500, Science Ventures back but more room in budget to expand this, bike to school prizes, swim club not yet billed, have more funds in account to support additional programs. eg funds available for dance. Would like to spend additional funds before end of year. Question: budget for field trips? Do not know at this time

4. Teacher Appreciation (JN)

plus parting gifts for J Cox and S Hoffman
funds available, can move forward with this

5.Fundraisers:

Monk’s school supplies
Seeking hot lunch suggestions for 22-23
Elaine hot lunches ideas: Peppers, pasta, calzone, pizza, popcorn is most revenue so do monthly. Look at Subway

6. Kindergarten orientation

PAC rep to be present – next week Monday and Tuesday 1 hour after school
PAC flyer to include Kindy package – can add to bags, or leave on table for pickup

7. School Zone Update (JN)

vertical ‘school zone’ signs installed
ground markings (pilot) to be installed late summer
bike lane construction planned for Arbutus to Finnerty will disrupt FH traffic
Saanich PD recommended traffic safety committee, Jenny has started this
walking school bus as per safe routes to school program (JC)

8. Grade 5 Grad Update

reach out to Tammy if help needed. Currently in a good place, have personalized mugs and gifts, only job left is to assemble gift bags will be done by teachers and office staff 22nd afternoon (JC)

9. Go By Bike Week at Frank Hobbs (May 30 – June 5th)

Jason Walasek put this together, bought prizes, earn raffle tickets to deposit in box. Benefits to community from logging participation numbers

10. End of Year BBQ

Volunteers needed in order to pull this together
Set Date – Following Grade 5 graduation on Wednesday June 22 at 2:45pm
List of items needed / roles
- easiest done with food trucks. Look at Grillverado availability. Will/Jenny to look for food trucks. Supply freezies
- Option to not charge for food, or low cost subsidized by PAC? Keep as fundraiser
- IF needs to know about adding bullet to grade 5 grad flier – yes will do

11. Roles of PAC Executive

nominations and voting for positions 2022-2023 school yea
do not have voting quorum, push back until first PAC meeting in September

12. Adjourned at 7:26 pm

November 9, 2021

1. Attendance:

Grace Piao, Will Sorrell, Jennifer Sleigh, Jenny Nanninga, Miream Rabba, Kyleigh Thom, David _

2. Principal/ Vice-Principal address and update

Proficiently scale pilot – mandated next year, teachers are working in pilot mode and have release for collaboration together.

Align their instructional practice with new curriculum and new reporting order.

Pro D this week centred on that piece

Proficiency scales, moving away to letter grades up grade 9, more focus on core competencies.

Focussing on how we are writing report cards and writing,

seeing more student voice and student goal setting. Involving students to be agents of their own learning and being active in that role.

Learning is not passive, they are active leaders in their learning.

Remembrance Day assembly – slide show from intermediate classes put together for each class to watch

no group attendance or parent participation but still remembering and recognizing

will be similar format for Christmas holidays – still a need for smaller gatherings. In spite of Covid, trying to keep joy and spirit. For Halloween did a slide show for the whole school for each classroom to see.

Dance teacher did a presentation for 4 classes.

Bartlett came to take down some trees. Weekend work only.

Facilities crew comes to check out trees and regularly does walk-through during wind storms to assess.

3. Garden update: outdoor classroom space, veggie garden in alternate location.

Direction of the parking lot space “outdoor classroom”, waiting to hear from HAT and Ms. Mac

Any interest or ability to create a garden space next to field playground? Can we do this? We have landscape designer and lots of parents who are capable and will help build.

Talked about using the stumps of trees being cut down for garden

Jen Sleigh talked about vegetable box programme – separate location from community garden

Would need to put out a survey to see what teachers would be interested in taking part

Ingrid said there are 2 x planters outside the school, another 2 in storage, might be an easier way to do it without going into facilities/ district position

Need a proposal to facilities if we add in fencing or digging in the field.

How does it align with curriculum

Growing Schools programme – lots of school/classroom programs available.

* Will to do survey – would you use veg boxes

Science K-4 curriculum link

Survey on ‘outdoor learning’

4. Dance budget / expenditures $65 dance festival registration, costumes, etc.

$65 registration will be covered by PAC. Will need Ms. T to give a breakdown of any extra costs and will need to be voted on if above $250 (and if PAC $ available). Jenny to keep in touch with Ms. T and she can attend a meeting to talk about the Dance Program and what funds would be needed.

5. VCPAC meeting report:

Learning Through Lunch Concerns, many parents share this concern across the district. Please contact Ingrid with your thoughts. –

Is there existing/ or need for CSA policy?

Victoria has all the risk factors present for Commercial Sexual Exploitation of Children to exist. Our community is on a human trafficking circuit with Vancouver, Edmonton and Calgary. And Traffickers are targeting youth as young as 12 here on the island.

news report of young girl approached
https://www.protectingkidsfromcsa.org/
Any interest for a presentation about CSA and reducing the risks of CSA?

Please email PAC Executive and we can look into providing a Zoom event on this for parents if we have enough interest.

$5000 VCPAC can spend on parent engagement/education – can we apply?

6. Traffic Concerns Report: Arbutus/Haro School Zone

Last year’s school liaison officer accidentally mixed up and told us we would see additional school zone signage on Arbutus – this is not the case.

School Zone along Arbutus is a known concern through the CRD Ready Step Roll Program summary and LAP but no actionables from Saanich.

This is a major concern for many families.

Jenny had numerous discussions with Traffic Safety Officer and got a speed reader board put up, summary to follow.

Discussions on how to make this safer, the need for a sidewalk along the North side of Arbutus along UVic Property.

Jennifer Cox reported “Think of Me” project happened with School Liaison Officer (SLO) handing out pictures children drew instead of tickets.

Any speed increase, especially approximately 15 km/hr over the posted speed limit decreases a driver’s ability to respond to a roadway hazard, or a child’s ability to survive a motor vehicle collision.

October 12^th-15^th, between the times of 8AM-5PM.

The average speed most drivers are travelling during this time of the day was 35km/hr; however, in the “85^th percentile” (which means the speed most people are driving along that roadway) was 44.22km/hr.

From October 18^th to 22^nd Speed Reader Board Not displaying Speeds but capturing data!

average speed most drivers are travelling during this time of the day was 38km/hr; with the “85^th percentile” being 48.15km/hr.

November 1-November 5

the average speed most drivers are driving between 8-5PM is 34.72km/hr and the “85^th percentile” is 43.83km/hr.

Those with concerns are asked to file a police report if witnessing excessive speeding. The more the reports, the better, as will highlight to Saanich bylaw this intersection needs improvement/additional signage

Jenny and Jennifer Cox to keep in touch regarding school zone safety, Jennifer Cox to ask SLO about possibility to change school zone to playground zone along Arbutus so speeds are 30km/hr all the time – making it more consistent for drivers.

7. Treasurer’s report/Budget update

Not much to update. Can increase teacher funds to $400, as previously voted and approved at Sept meeting.

Any extras will need specific fundraising – ie. Dance costumes. Will need to know amounts and can look for funds/fundraising when that time comes.

8. Fundraising recap

Caddy Bay Liquor Store proposal : save bottles for us. Check in 1x a week. Estimated amount is $5000/year. WS volunteered to coordinate volunteers.
Purdy’s – updated goal, tired rebate, up to 25% at $1000 mark. Jenny to email link to school for distribution, put catalogues at sign in/out
Anyone interested in taking on Poinsettias? No takers, maybe next year
West Coast Seeds to start Jan 1st
$$ income from other ongoing fundraisers? Any suggestions or ideas?

5:05-5:15 – Discussion, Q&A, Feedback on unofficial monthly pub meeting?

– Reminder email agenda to Ingrid and Jennifer agenda before meeting

Email Kealy Purdy’s order details to send to parents – left out from newsletter

Parent Night: Contact Brian from Smugglers – building community for parent get togethers: agreed on Nov 26th.

4pm does not work, looks like 6 pm is a better time.

5:15-5:20 – Next meeting decided or full schedule?

Easier for admin to attend if known in advance, full schedule decided.

January PAC meeting date: January 18th 6pm

February date: February 23rd

April date: April 5th

May date and AGM: May 31st

5:20 – Adjournment – Thank you for coming!

September 29, 2021

Sept 29 2021 6 pm ZOOM

Jenny Nanninga, Kristin Harden Bowles, Regan Copeland, Lindsay, Ronie Sousa, Will Sorrell, Roxanne Auger, Carlos dss, Ian and Katie Handelsman, David Meeuwis, Amal, Jeff Jackson, Liette Bates-Eamer, Marianne, Tammy Doyle, Estair Van Wagner, Azadeh Goodarzi, Behdad Hashemian, Makhsud Saidaminov, Meghan, Sheryl Powell, Celina Panchuk, Carlos, Ingrid Fawcett

Welcome and call to order – Jenny Nanninga
- Attendance, Have a voting quorum (7+)
- Agenda approved

2. Principal/Vice Principal Updates – Ingrid Fawcett

ProD day: EASE training (Everyday Anxiety Strategies for Educators) teachers and EA’s
activities resuming – lunchtime soccer Grade 4/5, 4/5 comic club mondays at lunch started by group of students, scholastic book fair in person in room 1 starts Monday
~260 students this year (usually over 300) and lots of new students
Ms. Thorburn to continue as dance teacher this year
new music teacher is former strings teacher (due to student population decrease lost 2 staff members including Ms. Czar)
new strings teacher DJ Lochhead
library supporting students with various resources (Ms. McIlmoyle)
Will S – what do you need help with this year? IF – in pretty good shape, appreciate being back in classroom, cautionary around volunteers in the classroom due to COVID. Resource needs will require check in with teachers, library-always needed. Can check with your child’s teacher to see if there’s something specific they need
IF – COVID: trying to be cautious, calm and keep normalcy with strict rules for safety eg. no gathering in hallways, visitor check-in at office.
Lindsay – do we have an elder in residence re: truth and reconciliation? Possible grant available, L to research this and let us know, contact Jennifer/Ingrid. IF – no we don’t
Jenny N- concerns from parents re: SD61 schedule change and learning through lunch, thoughts please and avenue for concerned parents to go to?
- IF – Advocates and speak positively for changes. Parents to go to herself or JC with concerns. If still dissatisfied there is a district complaint process (Harold Caldwell, Assoc Superintendent)
- What has been observed: lunchtime supervision used to be an EA covering 3-4 rooms plus grade 5’s. Problems of lost EA time, required IF to patrol classrooms, difficult for grade 5’s, not a great fit for younger kids, not a calm and clean environment. Now teacher in classroom or takes class outside. Rather than lessons there are conversations, books read aloud, math puzzles.
Jenny N- should school lunches resume? welcome back BBQ?
- IF – hot lunches allowed to resume, need a volunteer for each classroom, would welcome this. BBQ not a good idea for that many people to gather, doesn’t align with current COVID safety precautions however under current guidelines we are allowed. What do parents think about BBQ? Agreement with IF, BBQ may be possible in spring
Carlos – what does hot lunch program look like? IF – 1 volunteer per class, gather in staff room plus another room and deliver to rooms. WS – fundraising for PAC, significant contributor. RC – a lot of back-end coordination, need a hot lunch coordinator.
- If interested in volunteering for hot lunch coordinator role, please contact PAC. Ronie Sousa, Katie H, Marianne volunteer to help with lunches. Need someone to volunteer to do setup and go from there
Motion to go ahead with hot lunches if we can find a coordinator, including making inclusive of all students (eg. Donate a lunch or PAC covers cost of a lunch): passed with 11 yes

3. Treasurers Report and Budget Update (Will Sorrell, Regan Copeland)

Will S. new to role, transitioning with Regan C
RC -2021/2022 budget was approved in spring. Few line items due to reduced fundraising during COVID. Balanceded at $10,000 in and $10,000 out:
Revenue: Auction $5000, Sales commissions: Purdy’s $500, Monks school supplies $250, Mabels labels. Gaming Grant $4200 plus carryover.
Expenses: teacher classroom funds $3750 ($250/classroom would like to up that to ~$400 per class), grade 5 year end celebration, Science Ventures (virtual), garden time $500, inclusive learning $150 to learning support teachers

4. Fundraising (Jenny Nanninga)

JN – not keen to run another auction this year, would need many more volunteers to help. Has leftover donated goods to use as raffle items eg. at a BBQ or other event
Liette BE – direct ask fundraising? RC yes we have done this for 2 years and continue to run, but results were not very good. Option to integrate with School Cash Online payments to improve results, but back-end logistics re: school vs. PAC allocation. Donations through SD site get a tax receipt
Carlos – suggest raffle that grows the more people that join, like a 50/50 but variable and increasing prizes. Cash prize gift certificates. Prize grows as people donate. JN – will apply this to raffle items
JN will take on holiday Purdys fundraiser and West Coast Seeds Fundraiser
Kristin HB – suggest poinsettas, need volunteer to set up and run
Katie H – suggest ZOOM fundraiser, distribute cake and meet online

5. Discussion/Other Items

Swim Club (Kristin HB) –starting Oct 14, need 2-4 volunteers to supervise and walk kids up to the pool. PAC sponsored, not a fundraiser. Coached by PCS, weekly practices plus several swim meets. For grades 2-5 who can swim 1 length (25m) unassisted. Great FH team spirit
PAC newsletter sign up link: https://mailchi.mp/59b5cff7201b/frank-hobbs-pac
Grade 5 hoodies (Tammy) – is anyone ordering? Tammy can take it on, the sooner the better so kids can enjoy them
COVID questions (Carlos) – have FH received any ventilation or filtration upgrades? Any COVID exposures this year? IF – facilities has confirmed that school meets regulations/guidelines, JC has that info. Cannot share COVID exposure info however IF has not been made aware of any. JN – crowdsourced BC COVID school tracker on Facebook

6. Next meetings (Jenny N)

meeting time: after dinner too late for school admin. 4-5 meetings this year.
Next meeting by ZOOM Tuesday November 9 at 4-5pm. To send out morning of reminder

Meeting adjourned at 7:30 pm

May 31, 2021

Attendees: Allison Muzyka, Sandra Waterman, Regan Copeland, Jenny Nanninga, Kristin Bowles, Will Sorrell, Carla Sorrell, Ingrid Fawcett, Jennifer Cox

Welcome and call to order – Allison Muzyka

Need volunteers for next year PAC executive
Have a voting quorum (7 parents)

2. Budget – Regan Copeland

Gaming funds – Spending on extracurricular and community-building is mandated by government ($4575). Surplus sitting at over $11,000, funds carry over for up to 3 years. Didn’t allocate a lot for 21/22 because don’t know yet what community-building we can do with COVID regulations
Classroom funds require fundraising, not gaming grant. Would love to boost for next year but will require additional fundraising. Can update in September
May be able to bring back more fundraising next year (eg. Lunches, popcorn, movie nights, events etc.) but not currently in budget due to COVID. Can update in September
Parent direct fundraising ask hasn’t generated much funding, removed for next year but remains a good option. Easier to generate donations when linked through online payment system for hot lunches
Boosted garden time funds to $500 (Gaming grant funds)
Auction may generate more than budgeted $5000. Have taken out 6-7 items to keep total listed items to 100, use these for extra raffle items next year (JN). Left off budget for now, can address in future PAC meeting when planned
Tennis, chess dance next year: not in budget, do we have any idea of what might happen with these programs next year (JN)? IF and JC have no additional info but anticipate and hope we may bring back some of these.
Budget proposal based on what we currently know, alterations can occur in fall 2021 as we know more (AM)
Vote to approve proposed budget for next year: 7 Yes, 0 No – motion passed.

Possible teacher appreciation gift 20/21 school year (JN):
- Dutch Bakery cookies and candy $20/pp for 38 staff members. Vote to approve motion: 7 Yes, 0 No – motion passed
Roles of PAC Executive (AM):
- looking to pass roles on to interested parents and give others a chance to bring their ideas to the table
- Encourage PAC members to reach out to other parents to share details of roles and what we do
- Chair/Co-chair (AM): reach out to make contact with school admin, set up meeting dates (at least 4/year), setting meeting agendas working with exec team, representing parents
- Treasurer (RC): manage budget, writing checks to school in timely manner, depositing checks, keeping records or account reconciliation. 2 streams – general and gaming grant, paperwork at end and beginning of year related to gaming grant funds (apply every year). Opportunity to engage with school staff and get sense of what effect the money has on what the school can do
- VCPAC rep: attend meeting and share back with FH PAC
- Question about classroom reps being involved in bringing info back to PAC: Have had in the past. Difficulty recruiting parents; various classrooms had differing preferences on having a representative or not (SW, AM). Surveyed teachers and few felt there was a real purpose or need, confusion around what their role was. Nothing preventing any parent from volunteering to represent a classroom (IF)
- PAC rules and bylaws posted on webpage, recommended to read. Framework is required for PAC to operate
- Can school provide a message to parents re: PAC executive requires volunteers in order to access these funds – stronger message from school vs. PAC (RC)? Yes, but need more info on what to communicate (IF). Use bottom half of the email Allison had sent out today by Barb. AM to forward email to IF and JC
- Jenny Nanninga will step up to fill official role. AM recommends she chair meetings and set agenda. JN agrees to take on Chair
- Will Sorrell will step up into treasurer role
- Regan Copeland will take on a co-chair role and will transition and mentor Will to take on treasurer.
- Motion to acclaim JN to chair position: 7 yes, 0 No – motion approved
- RC and AM to co-chair: 7 yes, 0 No – motion approved. AM meeting support
- WS to treasurer: 7 yes, 0 No – motion approved
- KB to secretary: 7 yes, 0 No – motion approved

3. Principals/Vice-Principals Update (IF)

Bell schedule – SD61 schools were asked to select 1 of 2 options to align within district. Chose 8:53-2:35. AM recess reduced from 20min to 15min.
Same instructional time but shorter recess. Eating time considered instructional “Learning through Lunch” – no longer require lunch monitors, kids did better with this set up this year (eg. Stories, educational videos, Ted talks). Safer and calmer than student supervision. At lunch recess, usually it’s the last 10 minutes when altercations are occurring. Having teachers remain in class while eating allows EA to take breaks rather than supervise and maximizes in-class support time (JC).
IF and JC thank PAC for putting kids first and creatively finding ways to do this in a challenging year, and welcome WS to PAC Exec for next year

Meeting adjourned at 7:38 pm

March 30, 2021

Regan Copeland, Celina Panchuk, Jenny Nanninga, Kristin Bowles, Ingrid Fawcett, Jennifer Cox

Call to Order – Regan Copeland
-Do not have voting quorum

Principal’s Report – Ingrid Fawcett and Jennifer Cox
-Mask updates – nothing further as of today. Some schools say required, others say strongly encouraged. Expect guidance from SD61 tonight and will email families immediately.

-Staff will be vaccinated shortly – prioritized by district then locally

-Too many kids gathering at playgrounds after school. OSC is concerned and asking school to help enforce. Playground is technically open unless closed by SD61. Messaging in daily announcements in school and in newsletters. Message needs to come from parents to children.

-Outdoor learning – 2 classes regularly are outside, others intermittent. Scheduled use. Several areas including:

– bike cage – fully implemented and resembles classroom.

– garden area has seating areas

– small space adjacent to library

– forested area

– underground near basketball court

– resources: have clipboards other resources, in good shape. Decision to use outdoor areas up to teachers. Outdoor Learning plans are readily available.

-Family communication – varies by teacher. Formal reporting required 5 times per year, other communications are teacher-generated (eg. fresh grade/websites, newspaper, blog). IF seems as regular issue, not necessarily a COVID-issue. A benefit of Fresh Grade is increased communication between parent/child (JC). Without parent/teacher and student-led conferences, parents don’t see what is happening in some classrooms. Is there a way for parents to know more about what’s happening in the classroom (KB)? IF wants to send more pictures out, difficult because don’t have permissions for all students. Can bring up in staff meeting next week.

-School environment is really calm right now, not seeing a lot of anxieties in the classroom or conflict (JC and IF)

Garden update – Jenny Nanninga

-Being used as outdoor classroom. Overgrowth and pathway cleared. Fresh wood chip pile, and fresh stumps for seating replaced any rotten stumps

-Plan: continue use as outdoor classroom as it is now or switch to food-growing with PAC funds?

-poll teachers – would they use it for seed growing learning?

-start up costs – eg. needs a fence and lock, destruction due to people coming in and out, 4-5 year plan for building beds. JN can source out if school/teachers want it, keep in mind not being used in July/August but lots to do Sept-June. If not food, plant bulbs and color/flowers that are low-maintenance

-Facilities manager will need to be brought in on this discussion/planning (IF)

-Propose 3 step plan (RC)

1: facilities

2: teachers

3: formal proposal – may be able to use auction funds

-Will food be eaten by kids (CP)? Yes every kid have some to take home eg. lettuce/beans (JN)

School auction update – Jenny Nanninga

-Going really well, over $6000 in goods, ~100 items, with goal of $5000 funds raised ($7000 total value)

-Start in May, online

-Have 2 items for which funds go to school rather than PAC (school writes a tax receipt)

Teacher appreciation – Jenny Nanninga

-Many business struggling, cannot provide auction items but can provide discounts on certain things

-1 artist making piece for auction – maybe nice to give to school as gift?

-Needs to be under $250 value

-Gift card for each classroom (KB)? Each of us could email 4-5 teachers about a classroom liaison (RC). More than half of staff are not teachers and would not be recognized by gift cards (IF). PAC has accounted for 36 staff members, we won’t leave any staff out (JN)

Budget report – Reagan Copeland

-Will Science Venture run and will PAC funds be required? JC: Interested in outdoor activities with SV however with yesterday’s COVID announcement do we want anyone outside school community with us? Do not want teams of 3 in classrooms right now. Dependent on each teacher’s comfort level. May consider outdoor. Very interested and will be ongoing, but may not happen this year due to COVID. Will get a sense of interest at staff meeting next week and email RC

-Grade 5 graduation – discussed below

Grade 5 grad options – Celina Panchuk

-Working with a handful of moms to generate volunteer interest. Initially looked into an activity, but no longer possible due to current COVID restrictions

-(JC) Prior to COVID, staff was trying to scale grad back. Last year handed out gift bags and certificates (personalized FH photo mug, cookies, peppers gift certificate) and everyone was pleased. Recommend doing this again.

-(JC) last year held ceremony outside so parents could be there and take photos. Went very well and recommend doing recognition ceremony this year however will require 5 different ceremonies (for each class) and parents will not be able to attend due to COVID restrictions.

-Where does money come from? Regan writes cheque for entire amount eg. $1500. Need to know how many kids. Dutch bakery donated in the past. CP to work with JC and IF to coordinate gift bags

-JC has ideas for ceremony – wants to know if we have skilled volunteers eg. to take video, photos? Will be in conversation with CP about this

-IF recommends write something to Dawn Johnstone to put in April newsletter

Discuss AGM – all

-Will discuss by private zoom meeting before May 31 to figure out a budget for next year

Future PAC Meeting Date: May 31 6:30pm ZOOM (AGM)

February 8, 2021

Sarah Yee, David Busch, Allison Muzyka, Regan Copeland, Jenny Nanninga, Will Greaves, Kristin Bowles, Ingrid Fawcett, Jennifer Cox

Principal/Vice Principal Updates- Ingrid Fawcett and Jennifer Cox

-Playground spinner has another piece yet to be installed -Feb 5 Ministry of Ed. sent out new COVID protocols

Changes: adults wearing masks in building all the time. Masks must be worn while teaching. Exceptions: while using plexiglass shield, or while eating and drinking. Masks for kids remain optional.
JC met with health and safety committee, doing well meeting all guidelines. Checklist is revisited on a regular basis.
tighten up on a few things eg. number of kids in cloakroom
hand washing, sanitizing, traffic flow, signage all doing very well
guidelines on manipulatives in classroom to be addressed and discussed within District (orders come from ministry, up to districts and schools to figure out how to implement these). Led by JC.
FH divided up manipulative and PE equipment between cohorts in September; the new standard is not much different than what’s already in place. Will revisit cleaning/quarantine of manipulative within classrooms.
new app for parents and students for daily health check: info included in February school newsletter (developed by Ministries of Education and Public Health) -Traffic safety: community/school zone signage. Created safe routes to school map, changed parking on Haro.

Traffic monitoring by Saanich PD constable Lisa B. on Arbutus: high rate of speed is a big issue at all times during the school day
Signage is an issue – asked to install bigger, brighter and more reflective signs on Arbutus. Hoping will look like the one at Willows school.
Local area plan upgrades to crosswalk at Maynard park and Hobbs; result of active and safe routes to school program FH participated in (JN)
Pathway from Hobbs/Maynard to FH also scheduled for upgrades (WG)-Discussion regarding digital literacy skills in relation to democracy. What is taught in educational system regarding reliable sources of info online (AM)?

IF: Natalie McIlmoyle teaches digital passport program (info below). e-library is district resource allowing at home home access and is used in some classrooms; kid-appropriate search engines, recommend parents bookmark these for use at home
JC: intermediate grades work on Chrome Books. Google driver’s license is a fun tutorial to learn components of gSuite; kids creating projects using gSuite. Digital passport series is about internet awareness and safety tips. Saanich PD constable Lisa B. presented online safety to kids. Use of bookmarked sites within classrooms. JC teaches lessons on developing critical skills on identifying information vs. advertisement (ask yourself who wrote this, can you find the author). No set curriculum but there are guidelines within framework for research projects. Google not best search engines for accessibility to kids, direct to kids search engines and bookmark these through the e-Library website

Budget update – Regan Copeland

-Quiet year, nothing transactional yet
-Received Monk and Peppers fundraising checks
-Need to schedule 2 remaining meetings, one of which is AGM/budget meeting
-Can IF reach out to teachers for wishlist items for next year?
– PAC funds likely lower going into next year, remain committed to grade 5 year end, science venture, classroom funds. Can PAC provide funds to library?
-Science Venture (JC) – have been cautious on booking due to COVID. FH is allowed to have visitors in school but optics of that are tricky. SV is a team of 2-3 instructors plus manipulatives. In 3rd term there are some nice outdoor activities that may be possible. Have not been allowing any volunteers into school, erring on the cautionary side at Frank Hobbs (IF)
-Library funding would be welcomed, all students accessing it regularly, additional books welcome due to quarantine procedure (IF)

RC asked IF to approach PAC with funding proposal. IF agree library funds are needed, need ballpark figure
Vote to approve up to $1500 for library – approved by PAC
IF feels this would be a great place for funds to go to. benefits every child in the school. using for research projects as well. classroom funds going further this year without field trips and visitors.
-Fundraising ask- can use school cash online but need to be specific about allocating to PAC and not to school (however in the end all goes to school anyway). JN to send out fundraising ask email separately and after February school newsletter

Fundraising Discussion – Jenny Nanninga

-online auction setup is underway, to be held end of year, fundraising goal of $5000. Seeking out donations from local business; contacted ~140, more to go. $1700 in gift cards and products so far. Need volunteers to assist. Hoping to use as pulling community together.

Discuss PAC communications – All

-Distribution of PAC info: can PAC set up a sandwich board outside, since parents not going into school? Contain info about ongoing fundraising (eg. Mabels Labels, Monk, Peppers, and meeting updates).

Physical meeting place would gather people together and cautioning against that (IF). 10 different entrances. Option to put up posters in classroom windows (JC)
Congestion at front entrance but if 2 sandwich boards one at path to Maynard and one elsewhere away from school to draw people away from entrance. inundated with emails and sometimes don’t get to it until the weekend, thinks board would be beneficial in this regard (DB)
Website and Facebook regularly updated gives more bang for buck; parents of older kids (grade 2+) not dropping off onsite and wouldn’t see a notice board (SY)
Would PAC have permission to put it up on school property (AM)? Depends on what is put up. eg is it portable, run it by facilities department, where to store and bring out each day? Key areas: front of school, back courtyard, Maynard path, Ewart classroom (IF)
IF asked for detailed proposal from PAC
-Need somebody to create an easy to maintain and regularly updated website: no funds available for this, we just need a person committed to doing it (AM)

-JN recommended moving away from current WordPress site because difficult to update (has updated site with donor ad’s as promised)

● Focus on getting message out for some committed volunteer help to do this. We are open to sites that require small monthly fees (RC)

-Recommendation: Use Facebook and WordPress website now for immediate information -IF asked if there someone doing PAC newletter this year? Easier to send this to admin to go out in one rather than separate emails

No dedicated newsletter volunteer, can word document to go out separately from school newsletter (AM)?
SY: as parent who receives info, confusion over what is School vs PAC newsletter; better to send out separate newsletters
IF recommendation: brainstorm and get a mini-newsletter out via Dawn rather than multiple emails. Make it a finalized version, very clearly from PAC and include a subject line for admin to send out

-JN asked about putting together a list of roles for positions where we need help? Done 2 years ago and got no help (RC, AM)
-PAC asking school to push message that PAC needs more support (eg. for newsletter, website)

Garden update- Jenny Nanninga

-Slowly working away, over 40 stumps delivered, moving wood chips
-Can we create garden time on calendar for parents to come and maintain the space during the school day? eg 1:30-2:30 (JN)

Set max. number of people and physical distancing (IF). Recommended be conscious of public perception of FH creating a gathering (JC)

Meeting adjourned at 7:45pm

Next meeting dates: Tentative March/April and May.

Upcoming meetings March 30 and May 31 (AGM) at 6:30pm. Ingrid created Zoom invites for these (KB, updated Feb 19)

November 30, 2020

FH LibraryIn attendance: Ingrid Fawcett, Jenny Nanninga, Allison Muzyka, Regan Copeland, Kristin Bowles, Jennifer Cox

1. Update from Mrs. Fawcett:

– Introduction on new outdoor learning spaces – Tiger’s Den, Tiger’s Cave & Tiger’s Clubhouse. Additional school funding was spent mainly on technology, electrical to add lighting in the bike cage, and electrical in the area adjacent to the library for outlets. Remaining funds will possibly used for outdoor structure.

– Fielding a few questions about the Community Garden Space. Compost/ yard work must be hauled away to yard works, no composting on site. Ingrid to check with facilities to see about status of the sprinkler (disconnected by Saanich?) New fundraiser to start in spring (west coast seeds). Start conversation on use of that space, adding stumps for seating & outdoor classroom.

– Playground spinner to be installed. Will take 3-4 days to complete, trying to schedule a time for that.

Contingency fund follow up. The deposit for the playground install shows on the receipt but is missing from the invoice. Regan will follow up directly to ensure that the deposit money shows it was added to the bill.

2. Finance Update:

– Grant money was approved. $6,000 gaming grant that can be used for Science Ventures, Grade 5 grad costs.

– Classroom funds cannot be used and looking for a way to raise the $5250. Suggested parent direct ask of $20 per family.

– Fundraising brainstorming: Monk’s, Purdy’s spring order, and West Coast Seeds.

– School update: New Administrator – Tracy Wainwright.

3. Curriculum & COVID questions:

– Dance program is on, music is on and ADST.

– Each specific class happens 3x a week is what children do currently. In January this will switch. This helps to minimize contact

– Library is opened differently: Cohorts get bi-weekly visits to minimize coming & going. Book placement are redesigned to see the front view of books to minimize touching surfaces.

– Library scholastic book fair is virtual this year

– Playground issues of children playing on the playground after school. Emphasis to take children home right after school to avoid gatherings.

– This year’s Winter Festival: Slide show of art, some classes singing

– “Spirit Sprint” are zoom sessions between classes for special events to bring the community piece together, as many cohorts don’t see each other through the day.

– Hybrid Classes: 2 groups each M/W & T/Th with Friday as remote learning 9-1, with home learning in the afternoon.

4. Actionable Items:

– Ingrid to check the PAC mailbox and forward to Regan Regan to follow up with playground installation receipt Ingrid to follow up with installation of playground spinner

February 25, 2020

Attendees: Regan Copeland, Kristin Bowles, Dan McLaughlin, Kelsea McLaughlin, Celina Panchuk, Chris Horwood, Jenny Nanninga, Jennifer Cox, Marketa Lund

Welcome/Call to Order (RC)

Voting quorum reached (7 parents)

2. Guest Speaker Marketa Lund – Reunification drill

Standard emergency response procedures and plan for reuniting families
New emergency release form is standardized for efficiency
Will practice procedures in drill
Presentation April 29 2020 at Mt. Doug Sec. School 7-8pm, parents encouraged to attend and to participate in drills to give confidence in efficient process
PAC is asked to promote within school community
Questions can be directed to Marketa Lund or Jennifer Cox (sd61 emails)

3. Guest Speaker Kristen Yarker – How to pack a nutritious lunch your kid will actually eat

Kids need to learn how to eat in classroom setting with distractions, some take longer to learn than others
Balanced eating: 2/4 veggies and fruit, ¼ starch, ¼ protein, optional treat, plus snacks
Adults choose menu, kids choose what to eat and how much of what is provided
Stack the odds in favor of kids eating lunches: easy to open, small sized foods, visually appealing, variety every day, kids involved in choosing/making, repeated exposure (10-30 times) for new foods
Kids hungriest after school (not dinner time) – kids can eat unfinished lunch, and offer additional healthy snacks or new foods after school
Kristin Yarker offers nutrition services. Contact: calendly.com/Kristen Yarker

4. VCPAC Report –Becky Powsey absent

5. Principal Report – Jennifer Cox

Spinner will be installed beside large play structure over spring break (please do not tell kids in advance)
SD61 Talking Table event – roundtable discussion with all stakeholders discussed budgeting priorities. JC attended as VP/Principal rep, Sandra Waterman attended as parent rep, also present were rep’s from DPAC, senior management, union, treasurer, trustees
Inclusive learning survey to come out soon – opportunity for all parents to weigh in
Tennis scheduling underway for May/June based on instructor availability
Chess – hope to have back next year. Did not run this year due to scheduling difficulties between instructor and school.
- If you know a chess coach who might be interested for next year let Jennifer know
Grade 5 Camp Thunderbird Trip discussion (supported by PAC funds – RC states extra funds available)
- Very difficult to run with grade 4/5 combined classes due to staffing
- Propose to replace with Grade 4/5 team building activities at start of school year for 2020/2021 that will be more meaningful than Camp Thunderbird
- Grant funds ($6000) for year end activities can be used for community building throughout year (RC)
February Pro-D day: counselor from Vancouver presented on team-building activities within school

6. Upcoming Event Details

Movie night Feb 28 is by donation with Wonder Park, organized by Nora Cheung. RC has ordered pizza to sell
Purdys fundraiser online, order by March 28, delivered April 7 (KB)
Spring BBQ will be outside school hours, no Fun Day, date TBD

7. New Business

School booster seat upgrades (Jenny Nanninga)
- Many are expired and missing shoulder straps. Expiration relates to damage from sun, food, cleaners, missing labels, missing recall notices
- Ask for PAC funding to replace. $12.50 or $32.50/booster options available, good for 10 years
- Vote to spend up to $500 on new booster seats was approved
- JN to contact Ingrid/teachers for info on how quantity needed and how often they are used

Future 2019/2020 meeting dates: April 21, May 19 (AGM) at 7pm

Meeting adjourned at 9:15 pm

January 21, 2020

tendees: Regan Copeland, Kristin Bowles, Sandra Waterman, Chris Horwood, Jenny Nanninga, Celina Panchuk, Kellie Horlor

Welcome/Call to Order (RC)

Voting quorum reached (7 parents)
Approval of Agenda, and Minutes from Nov 19 2019 – no alterations

2. Bylaw Changes (RC)

Change Section III Procedures: voting: #6 from”Voting is always by secret ballot, not by a show of hands”to”Except as provided elsewhere in these bylaws, voting is by a show of hands or, where requested by two voting members present, by secret ballot.” (proposed by Allison Muzyka)
Voted by secret ballot to approve Bylaw change (7 Yes, 0 No)

3. Treasurer Report (RC)

School clothing over budget due to purchase of more expensive grad hoodie. Teachers decided to purchase for every student and collect money afterwards. PAC will cover funds for any unpaid hoodies
Chess/Tennis cancelled – RC to email Ingrid Fawcett for details (update Jan 22 – chess cancelled due to scheduling conflict, tennis will run)
Swim Club – PCS has not billed us yet, CH and RC to provide KB with list of payments
Booster Juice dates are set, funds will come in spring
Lions gave us check for $700 for tech in classroom – use for iPad purchase
Cobbs bread fundraiser is set up but no one has any info on it (CP). RC and CP to follow up with Cobbs re funds
Fundraising ask letter to go out again ($25/family)
Sensory Room Updates – SW to connect with Jenn Rudolph. Parents suggest collecting donated items from school families
Grad Funds – KH asked about why programs have been cancelled this year compared to previous years. KH follow up with Mr. Shortt, RC follow up with Ingrid
Purdys Easter fundraiser – team agreed to run, KB to setup
Suggestion to get fundraising info out to new families in May (JN). Team discussion, agreed to design info sheet for distribution to all new families. JN and CP to lead.
- What PAC does, how much we need to fundraise and what the funds do, how to support PAC, how to order lunches/popcorn/booster juice, school calendar – highlights of special PAC events (eg BBQ, winterfest, fundraising)

4. VCPAC Report – Team discussion, Becky Powsey absent

JN to attend VI Parent’s Conference and use VCPAC funds with code from Allison M/Becky P
Torquay invited us to their faming and social media presentation (SW) details to go out in Feb PAC newsletter

5. Principal Report – Principal and Vice-Principal Absent

6. Upcoming Event Details (RC/SW)

Movie night Feb 28 – decide on Ugly Dolls vs Wonder Park. SW to set up poll on Facebook page. Suggest to sell pizza to raise funds and ask Mt Doug High leadership team to help out as they need volunteer hours.(KH) – RC to ask Nora to setup.
Spring BBQ date TBD (Grillverado not yet booked) will be organized by SW.
Team discussion around BBQ vs Fun Day. Parents would like to bring back Fun Day during school hours – RC will email Ingrid. JN offered to help by reaching out to vendors for event.

7. PAC executive recruitment

Team Discussion. Need Chair and Co-Chair – communications

8. New Business

SW to find speaker for next Feb 18 meeting
April 21 meeting falls within dance week. KB to email Ingrid re date change

Future 2019/2020 meeting dates: February 18, April 21, May 19 (AGM) all at 7pm

Meeting adjourned at 8:15 pm

November 19, 2019

Jennifer Cox Classroom

Attendees: Kristin Bowles, Sandra Waterman, Dan McLaughlin, Tanya Fanning-Lewis, Esther Makowichuk, Chris Horwood, Lauren Marcus, Celina Panchuk, Ingrid Fawcett, Jennifer Cox

Welcome/Call to Order (KB)

Voting quorum reached (8 parents)
Carolyn Howe from GVTA to present on 2019 Bargaining

2. Approval of Agenda and Minutes from Sept 25 2019 (KB)– no alterations

3. Guest Presentation – Carolyn Howe

Carolyn is teacher at South Park seconded to bargaining role
2019 Timeline: Feb 2 – Bargaining started; July 30 – contract expired; July-Sept – Mediation; Oct – BCPSEA requested report/communication blackout; Nov – report released/comm. blackout ended
Both sides still far apart, teachers hoping to avoid strike
BC K-12 education as share of GDP has been decreasing since 2001/2002 (3.66-2.48%) vs. the national average (3.66-3.36%); operating grants have decreased (2.62-1.95%), while facilities budget has increased.
- This represents a decrease of $2600/student in BC since 2001/2002 and affects SLP, EAs and Teachers (vs. decrease of $1800/student nationally)
- BC per student funding is $1800 below national average
- BC teacher salaries are 2nd lowest in Canada
Bargaining details – Teachers requesting:
- Salary Improvements (BC has fallen behind other provinces)
- Teaching and Learning Conditions Improvements – improved inSD61, not in other districts. SD61 as example for workload contract language
- There is a teacher shortage in BC
Bargaining details – BCPSEA:
- Eliminate class size and composition language
- Share funding across districts rather than assigned to students
- Or, roll-over contract with no “fixes”
What can parents do?
- Contact local MLAs (Premier John Horgan; Min. Finance Carole James; Min. Educ. Rog Fleming)
- Social media shares
- Follow/share GVTA and BCTF on FB/Twitter
- Email Carolyn anytime firstvp@gvta.net
BC cabinet presenting new Prevalence Funding model:
- Does not rely on assessments and can shift funding in ways that don’t directly affect a child.
- Teachers concerned about losing designations which drive funding and accountability. Eg. funding not linked to particular child
Timeframe for Bargaining – likely before end of current school year, have never before gone longer than 1 year without contract
Can request slides from Carolyn to share with parents

4. Treasurer Report – Treasurer Absent

Question (DM) – can parents bring up funding requests eg Flag replacement and basketball nets? Yes. Ingrid has these things and facilities to install. PAC budget to support teacher funds, school programs, field trips etc vs. facilities budget

5. VCPAC Report –VCPAC absent

Sandra gave brief update in Becky’s absence
- District will send out an Inclusion questionnaire to all families
- District seeking feedback on Late French Immersion (email went out)

6. Principal Report (IF)

Staff goals (see poster at school entrance): assessments for learning, social/emotional learning, fully inclusive school
Nov 22 Pro-D day: Presentation on Social/Emotional Learning, focus on competencies and strategies to help with anxiety and emotional regulation
Previous Pro-D’s – focused on assessments for learning on continuum. Nikki Lineham presented on diagnostic assessments
Would like to do evening Math Mania program through UVic – need 20 volunteers, host in gym, open to public
Winter Play – no date confirmed yet, gym too small looking for venue, fully inclusive

7. Vice Principal’s Report (JC)

Jennifer talked about her classroom, which currently has more in-class support (student teacher, ELL, EA) and collaboration to support kids without pulling out of classroom.
Question (LM) – can parents see classroom in action? Yes, Jenn would confirm with student teacher first
Questions re: playground safety (KB)
- Several broken bones on new playground, does it meet safety requirements? Yes, this has been recently verified with district
- When will improvements to the logs take place? No agreement yet on what will work to provide grip and be safe. Suggestion for textured paint (DM).
- Jennifer recommends parents watch Power of Play Documentary (CBC, David Suzuki) – generational and regional differences in types of play and inherent dangers
Sandra requested ideas for future PAC meeting guest speakers

8. Winterfest

Looking for more volunteers. Dec 6 5:30-7:30. Need to get info out, new parents want to volunteer. Old toys donated for sale can be left on stage in gym between now and Dec 6 (CP). Ideally send out email reminder and info up on FB and website.

9. New Business

Jan 21 meeting speaker ideas (SW): Inclusion (Ingrid can ask district rep); Island Sexual Health/Healthy Bodies; Screen Time

Future 2019/2020 meeting dates: January 2, February 18 , April 21 , May 19 all at 7pm

Meeting adjourned at 8:10 pm

September 25, 2019

Attendees: Allison Muzyka, Esther Makowichuk, Chris Horwood, Kristin Bowles, Jenny Naninga, Sandra Waterman, Regan Copeland, Jessica Lake, Megan Kritzinger, Chris Robinson, Ingrid Fawcett

Welcome/Call to Order (AM)
Approval of Agenda and Minutes from May 29 2019 (AM)– no alterations
Introduction (AM)

Voting quorum reached (10 parents)
Core PAC executive roles approved:
- Allison M – Interim Chair through 2019
- Regan C – Treasurer
- Kristin B – Secretary
- Becky P – VCPAC representative
Review of roles and bylaws underway
- need parents to read and make recommendations
- revise executive roles for accountability and voting procedures per SD61 law
- presentation and discussion at Nov PAC meeting

Treasurer Report (RC)

2018/2019 net surplus ~$7000 mostly due to extra playground fundraising
- fundraising ask raised less than expected. Propose $25/child this year
playground updates – concrete base, $1250 from district, check with Andrea for remaining playground funds
updates for 2019/2020:
- absence of lunch revenue – update to include monthly pizza days ($5000)
- Regan applied for gaming grant
- Salmonids have been paid out
- Cross-country bus approved, no other bussing
- Sensory room improvements – need proposal
Motion to approve TOC funding for trak/cross-country meets: approved by vote
- Extra supervision: $1600 (2 TOC at $400 for 4 events)
Motion to approve funding for iPad Mini purchase: approved by vote
- $3200 for 8 IPad mini (5 for teachers and 3 for prep teachers)

VCPAC Report (SW)

Sandra gave brief update from Sept 24 meeting in Becky’s absence
- Summary of last year, some schools are short on EA’s, GVTA presented details regarding possible strike action, GVTA available to present background of educational spending to PAC’s

Principal Report (IF)

Currently 296 students enrolled. <300 means less office support and VP time
Started year shorthanded in office. Melinda Hirst back permanently as School Assistant. Joanne has been filling in until Dec 2 – permanent position to begin Dec 2
Teachers had classrooms assigned in summer then school district said we may lose 1 division and teacher. Took longer to assign classes at start of year because waiting on final district approval on number of divisions
Rabid Bat incident – Medical health office handled this, no known child contact
Question: do we have enough EAs at Frank Hobbs?
Ingrid discussed difficulties covering breaks for EAs. District assigns EAs
Question: can parents volunteer in office to ease burden on office staff?
- Ingrid will look into this re: contractual union rules (cannot do a union employee’s job)
- Library needs support (clerical) – contact Natalie McIlmoyle to volunteer
Discussion around PAC welcoming committee for families from foreign countries to provide PAC info (eg how to go online to order pizza).
- ICA presented at FH in September but they cannot provide support to those on study permits (includes many FH families).
- Aim to host start of year info session with coffee/snacks

Effective Communications discussion (AM)

Asked where parents get PAC info? Facebook; email/newsletter; school website – link to PAC website
Current communications:
- Facebook (Sandra W)
- Website (Jordana W)
- VCPAC email (Allison)
- Newsletter (Curt B)
- Meetings
- Meeting Minutes (Kristin B)
- Bulletin board
How can we make sure correct and up to date info is shared on all sources?
- PAC Website not currently up-to date. Newsletter and minutes up to date, meeting agenda and minutes posted on website
- Helpful to have 1 person do all communications, but big volunteer burden
- Email all contacts for all methods for every piece of information to distribute
Issues with hotlunches.net site – not been updated with this year’s info.
- Jess and Regan have some experience with site and can help short term. Will ask Greg for help with transition to longer-term volunteer (Chris H).
- Clothing orders placed by paper not online
- Donations can go through schoolcashonline for tax receipts
- Parents need clear instructions on how to use hotlunches.net – package for all new families? Need volunteer to put together info, put in each newsletter.

Other reports, comments, new business (AM)

Everyone is encouraged to read the PAC bylaws and constitution (on PAC website > About PAC > Bylaws and Constitution)
Parent Math Night with Nikki Lineham on Oct 16 7-8:30 pm. Sign up on Eventbrite. Possibly invite Campus View depending on attendance

Future 2019/2020 meeting dates: October 16 7-8:30 pm, November 19 7-8:30 pm, January 21, February 18, April 21, May 19

Meeting adjourned at 7:40 pm

May 29, 2019

Attendees: Sandra Waterman, Allison Muzyka, Regan Copeland, Kristin Bowles, Ingrid Fawcett, Jennifer Cox, Natalie McIlmoyle, Suzanne Macdonald, Jessica Fry

Welcome/Call to Order (AM) – do not have voting quorum of 7 parents
Approval of Agenda and Minutes from April 24 2019 (AM)– no alterations
Chair Annual Report (Sandra Waterman)

Highlights included:
- Opened new playground (spinner to be installed this summer)
- Welcome back BBQ exceeded expectations
- Winterfest
- Movie nights
- Garden time a big hit with kids
- New hot lunch program well-received – healthy and low waste
- Parent education nights in conjunction with other schools
- Budget surplus used to purchase K/1 playground equipment and increase classroom funds from $100 to $400 per class
- Teacher appreciation lunch
- Thank you to our many volunteers

4. Treasurer’s Report and Presentation of Draft Budget (Regan Copeland)

Direct fundraising ask ($45/student) raised less money than anticipated despite receiving one large donation (raised $5170, forecasted $6750)
Peppers currently at $1207 – potential for much more, need to spread the word
Science Fair budget ($500) not used – 2 classes participated and paid their own registration fees, will use funds next year (Suzanne Macdonald)
Currently carrying leftover funds of $7100 into 2019/2020
2019/2020 Draft Budget highlights:
- omitted Hot Lunch program from budget until coordinator identified
- added revenue for Winterfest ($700) and 3 movie nights ($600) which were not included in 2018/2019 budget
- gaming grant at $20 x 305 students ($6100), could go up to $24/student
- Story Studio funds for Library of $750
- Salmonids $1030
- Sensory room re-design $500 (Jen Rudolph to submit proposal)
- Cross country bus $250
- Discuss bussing for field trips: ~$250/trip. Set amount in budget and divide by 15 divisions; or ask teachers to submit proposals by end of September (TBD). Classes encouraged to use public transit where feasible. Bussing and swim or skate Oak Bay Rec cost ~ $8-10/student and was paid for by families
- Ingrid requested TOC funds for events where some kids stay in class and others go. Safety issue to monitor children. ~$400/day. 2 half-day TOC for XCountry and 2 full-day TOC for track. Also Dance. Teachers prefer funds used for TOC over bussing. PAC agrees to use leftover funds for this, will add to budget

5. Presentation of New Proposals (Natalie McIlmoyle)

Library used to advance learning and meet school goals through the use of storytelling (Story Studios) – reaches and benefits every student
Learning through play – oral, visual, written, making (ADST)
Goal is to support and enhance classroom interaction
Visited school in Delta that has set up a Reggio-based story studio called “What Stories Live By the Sea”? using materials such as felting, toy animals, beads, shells
Natalie worked over weekend to incorporate a similar Story Studio into Frank Hobbs Library – very neat, kids enjoying
Opal School Story Studio Workshop in Victoria– requesting funds of $275 to attend
- PAC approved $250 for registration fee
- Opal School (Oregon) offers play/inquiry-based training in other subjects
Requesting funds of $750 for non-consumable materials to create stories
Also requesting funds for iPads : have 30 mostly used by primary grades. Goal of having 1/classroom. Older kids can use to take pictures of their work for Fresh Grade as well as for classroom projects/creating videos.
- Will be contingent on revenue from hot lunch program and will need a vote

6. Election of PAC Executive Positions for 2019-2020 (AM)

Cannot elect positions today because do not have quorum
Current nominations/expression of Interest for Executive:
- Chair: Allison Muzyka? Sandra stepping down
- Vice-Chair:
- Vice Chair meetings/secretary: Kristin Bowles
- Treasurer: Regan Copeland
- DPAC Rep: Becky Powsey (or Sandra Waterman)
Sandra distributed Volunteer Opportunities form to students
Current interest for Coordinator positions:
- Interested parties for: newsletter, swim club, Fruit and Veggie, Classroom partner Coordinator, Website, popcorn, spirit wear, Winterfest, Safe Routes to School (Jessica Fry), Parent Education (Sandra Waterman), Facebook page (Sandra Waterman)
- Need Hot Lunch Coordinator

7. Presentation – Ms. Macdonald

Thank you to PAC for generous support of $400 classroom funds, and to parents for their support. This supports programming and sets climate of support for teachers
Each teacher teaches 8 subjects – need to bring in experts/guest speakers and field trips to accomplish this
Suzanne listed a huge number of enrichment programs she was able to run with support from PAC and classroom parents: Astronomy, CRD water shed and forest management, Public works yard, 2 skating, 2 swimming, science fair, First Nations, 8 Science Venture sessions, School of Rock, Coding and other tech, Composting Society, 4 American Sign Language sessions, Book Binding, short stories with UVic writing professor, effects of screen time on developing brain with Steven Ross, Cardiologist, Physical Literacy with Scouts, art programs, rain sticks, button blankets, marble paper, soapstone carving. Check out their scary story books, and also books donated by Jessica Milne in the library. Kids made thank you posters for each enrichment activity that are used by those organizations to get funding.

8. Principal/Vice-Principal Updates (Jennifer Cox)

May 17 Pro-D day: New Curriculum Day. Parent gift funded a book study “Speaking Our Truth”. Check bulletin board for info. Discussed how to make a place for First Nations learning in the classroom
2019/2020 currently funded for 15 divisions. Temporary teacher position now permanent and will be filled by Catherine Tevaarwerk. Renee Rivera will be new Learning Support Teacher, comes to us from Craigflower with diverse background

No Future 2018/2019 meeting date

Meeting adjourned at 7:40 pm

April 24, 2019

Attendees: Sandra Waterman, Allison Muzyka, Regan Copeland, Kristin Bowles, Ingrid Fawcett, Jennifer Cox, Eric Ochs, Lisa Little, Kate Berniaz

Welcome/Call to Order (AM) – do not have voting quorum of 7
Approval of Agenda (AM)– no alterations
Approval of minutes from last meeting January 30 2019 (AM) – Date was incorrect for Feb 27 meeting minutes (read Jan 30)
Active and Safe Routes to School Update and Action Plans (Kate Berniaz)

Kate provided update, presented draft action plan and draft best routes map, and discussed bike repair event
Survey results: 30% response rate (85 families)
- 42% walk, 39% car, 16% bike, 2% transit, 1% carpool
- Reasons for driving – convenience/time and traffic safety
- 90% would prefer to use active transportation
- Would walk or bike if – continuous sidewalks/trails, more marked crossings, lower vehicle speeds and volume
- Key Concerns: Path from Maynard, Camelot, Arbutus/Haro, drop off loop, Haro
Draft Action Plan and feedback: responsibilities assigned to either Saanich Engineering Department or SD61. Kate to finish and make parking map
- Saanich: Hobbs, Maynard Park, Haro, Arbutus, Sinclair and Camelot. Suggested improvements to monitor vehicle speeds, crosswalk visibility and safety, sidewalks (new and expanded) and long-term parking spots used by QA and UVic. Timelines 2019-2021
- SD61: school turnaround, pathway to Hobbs Rd, paved paths on school property. Suggested improvements to sidewalks, re-paving path and changing gate, sensory/nature circuit (opportunity for grant funding), multi-use path across school property, timelines TBD
Education: Drive to 5 signage and special events (eg walking Wednesdays), bike skills course (Gr 4/5 May/June 2019), crosswalk patrol (EA or volunteer), parking map (June 2019), PAC walking school bus
- Joint bike repair event with Arbutus middle school Grade 5-7 (May 15 3-5 or 2-4) – Grade 5’s, need PAC support and parent volunteers. More space to host at Arbutus Middle
Draft best routes to school map discussed
Feedback on draft action plans can be emailed to Kate Berniaz (kberniaz@CRD.bc.ca)

5. Teacher Appreciation Lunch (AM)

Tentative date May 24. Need a parent to lead. Contact Tricia to see if she will lead this event again. Jennifer suggested holding in courtyard and bringing lawn chair

6. Reports

Treasurer (RC)

Expected surplus at end of year of approx. $4000 – 5000
Garden club spending underway – find new shovels in storage purchased by SD61
Science Venture bill will go into PAC mailbox for payment (1 or 2 invoices)
K/1 playground equipment is a big hit with kids – thank you!
PAC executive approved $250 for safety signage at drop off turnaround
Ingrid discussed funding for crosswalk attendants – no funding from school, possible PAC funding?

Chair/VCPAC (SW)

VCPAC AGM and elections held April 23, there is a new chair
- Inclusion committee is looking for more parents to make standing committee with district representation
- VCPAC awards – only 1 nomination submitted to date, accepting nominations through May 10. Nominations submitted by students are encouraged, can include videos and letters. Frank Hobbs Fine Arts/Dance program nomination coordinated by Natalie. Allison coordination a teacher nomination. We are encouraged to submit nominations

7. BBQ/Activity Day (SW)

Grillverado booked June 14 afternoon. Host after school and organize 3-5 sports events and freezies. Lisa will work with volunteers to coordinate activities – suggestion to distribute sign-up sheet similar to Winterfest
No sports day this year – cannot hold in June because end of year is too busy with many other school events (IF/JC) and not enough parents volunteers (LL)
- Possible to set a date for next year, but only if activities are combined eg with beach day (IF)
- Feedback from parents presented by Allison: disappointed about no sports day and may not be able to attend after school hours. What will budgeted $700 be spent on instead? Buy freezies for beach day (June 7) and roll-over funds to next year. Not necessary to spend on sports day – in previous years the money was budgeted to hire bouncy castle.
- Note of explanation into May newsletter

8. New Business (AM)

Next meeting is AGM – elections for next years council, draft budget for 2019-2020

Future 2018/2019 meeting dates: May 29 (AGM)

Meeting adjourned at 7:35 pm. AGM May24 at 6pm in the library

January 30, 2019

Attendees: Sandra Waterman, Allison Muzyka, Regan Copeland, Kristin Bowles, Lisa
Little, Michael Elkink, Stanislav Konorov, Anne Kestell, Ingrid Fawcett, Jennifer Cox,
Diane McNally

1. Welcome/Call to Order (AM)
Introduction of Diane McNally, SD61 school board trustee

2. Approval of Agenda (AM)– No alterations

3. Approval of minutes from last meeting October 24 2018 (AM) – No alterations

4. Operating Budget Feedback (SD61 2019-2020) (SW, DM)
– Survey must be completed by Feb 8
– Looking for suggestions from parents, interested parents may form a group
– Classroom funds; resources to effectively support vulnerable students (SW)
– All strongly encouraged to attend public presentations and ask questions
– Current deficit less than $3-4million, paying down every year – this is good news

5. Guest Presentation and discussion (DM)
– Diane McNally is school trustee elected by the public in 16 municipalities, and 2 first
nations. 10 years teaching experience, advocates for special needs support
– Trustee speaks as an individual but cannot speak for Board; can be fired by board
– Trustee makes public statements regarding public concerns at board meetings. The
board then brings to the Superintendent who makes decisions

Current Issues:
– Boundary review ongoing
– Budget 2019-2020
– French immersion numbers and locations
– Committee meetings: Agenda posted Friday prior to meeting
1 st Monday – Education Policy (parents encouraged to attend this one)
2 nd Monday – Operations/Budget
Last Monday – Board of Education
Contact Diane: d.mcnally@sd61.bc.ca follow Diane’s facebook page

6. Reports
A. VCPAC (SW)
-Sandra attending VCPAC meetings, presented district-level concerns:
– Catchments changing, some have too many kids – refer to district webpage for
details and 3 open houses
– French immersion line-ups to register, having to attend out of catchment
– Inclusion – nothing new from Province, some changes in SD61: programs closing
in the name of inclusion but not enough support in place for transition to
mainstream. Recommend waiting until supports are in place before removing
programs, with goal of achieving a stable classroom. Diane shared that there are upcoming motions to keep programs open and that the board needs to slow
down

B. Treasurer (RC)
-Slow progress in fundraising ask, ~70 donations to date, 1 very generous. Send out
reminder email. Set a deadline?
-Received grant for earthquake supplies: $1500 surplus applied to general funds
-Operating with surplus, proposals for additional expenditures discussed
-K/1 purple playground removable equipment – Natalie has used scholastic
funds for some equipment eg. sidewalk chalk
-Transportation: paperwork for parent drivers takes huge amount of office staff
time and difficult for parents. Ingrid encouraging public buss usage but
schedules are difficult. School buss cost is reasonable ($7/student for Oak Bay
Rec and buss). Plan ahead to make equitable for all teachers to access funds
– Aim to provide a fund for bus transportation for 2020/2021

– Voted on and approved 2 proposals:
1. $1000 for removable purple playground equipment for K/1: 8 Yes, 0 No
2. Increase classroom funds by $100 (eg from $300 to $400) for 2018/2019 in 15
divisions: 8 Yes, 0 No

C. Fundraising (KB, LL)
– Purdy’s Christmas fundraiser raised $417 with minimal volunteer time
– Purdy’s Easter fundraiser to run in March/April: Kristin and Lisa
– Mabel’s Labels fundraiser to run at end of year (back to school supplies): Lisa
Ordering Link to go on PAC website
– Sports Day – replaces end of year Fun Day: Lisa
– Peppers offered to bring tent and BBQ, donate concession supplies (eg slushie
machine, freezer, staff) and donate all proceeds back to school
– 315 students divided up into groups of 20 at 2 groups of 8 stations. 1 station is
rest/snack station (Ingrid/Lisa)
– have ~90 minutes. Plan for May. Date needs to go through staff (Ingrid)
– Teachers can help divide into groups and move bodies between stations (Ingrid)
Lisa and Ingrid to brainstorm
– Discussion re: how much fundraising to do, what is purpose of initial fundraising
ask? Purpose is to ease volunteer time burden and make up for hot lunch deficit.
Will continue with additional fundraising

D. Principal’s Update (IF)
– Focus on budget, catchments and OSC (out of school care)
– 2 Portables will be constructed onsite to host OSC, located near Arbutus Grove
(opportunities for consultation at meetings)
– Childhood anxiety presentation hosted at FH was well-received, ~100 attendees
from multiple schools
– Advocating for more EA support: now have 10 as requested, staff less stressed
– Playground Safety Update: Red Door will complete 1 day of work (grid effect on logs,
sand down stone slabs) on Family Day. Funded by school, would like funds from
PAC if available
– Pro-D day: teachers meet with learning support and EA’s, focus on writing support

E. Vice Principal’s Update (JC)

-Active and Safe Routes to School Survey had 30% response rate
o 60% of students are active
o 40% are driven due to time/convenience/traffic safety
o main concerns: lack of continuous sidewalks, trails and crossings; changes to
speed limits on more streets
o walkabout on Feb 19 7:30am
o new OSC will create parking concerns-Kate Berniaz attend OSC meeting
o Arbutus Global Middle School involved in program, get together for planning
o Regan and Anne discussed ongoing Cadboro Bay Local Area Plan – plan for next
20-30 years. Transportation meeting end Feb. Communicate with community
planners and invite to walkabout

7. Movie Night (SW)
– Vote on PAC FB page for Paddington 2 or Smallfoot
– Talk to Mr. Walasek about setting up A/V

8. New Business (SW)
– Additional hot lunch volunteers needed
– Hot lunch: positive feedback from Jennifer and teachers
– Continuing parent education nights – info in newsletter. Some speakers available to
present to classrooms
– VI parents conference – link in newsletter
– School BBQ: Jenner Grillverado booked for June 26 (beach day, can we do it at the
beach? Need permit). Might be able to book in March before spring break.

Future 2018/2019 meeting dates: Feb 27, Apr 24, and May 29
Meeting adjourned at 7:40 pm. Next meeting February 27 at 6pm in the library

October 24, 2018

Attendees: Sandra Waterman, Regan Copeland, Kristin Bowles, Anne Kestell, Jennifer
Cox, Kate Berniaz

1. Welcome/Introduction of new exec (Sandra)
– Attendance is low- send out email reminder 2 days prior to future PAC meetings

2. Approval of Agenda– No alterations
– Add in a “New Business” item for future meetings

3. Approval of minutes from last meeting (September 26 2018) – No alterations

4. Active and Safe Routes to School presentation (Facilitator is Kate Berniaz from CRD)
– Across CRD: ~50% kids driven to school, ~30% walk or bike, ~20% bussed
– Benefits to mental and physical health, independence and confidence, air quality
– 3 Saanich schools participating in 2018/2019
– Walk+Wheel to School week: participation increased after Mon., stickers
motivational

– November: Data collection – online survey open Nov 5-23, Kate to supply
promotional material, 30% response rate desired

– February: Walkabout – with admin, parents, municipal staff, everyone invited.
Likely 7:30-8:30am and 1hr in classroom. Jennifer requests a Tuesday

– April: Proposed best routes to school map provided. Kate to present at April 24 th
PAC meeting

– PAC support required: 1-3 parents to be point people – identify activities to
promote walk/bike (Drive to 5, Bike to School Week). Kate will provide resources

– Program results in infrastructure changes and changes in habits
– Currently struggle with safe parking (Jennifer)
– New development will occur at Arbutus Grove but parking will not be expanded
– Expect higher volume traffic and parking throughout the day
– District needs to hear our concerns
– Prioritize parking for those who really need it (disabilities/preschoolers)
– What kind of involvement from school district?

– SD61, Facilities (Chuck Morris new head), Admin all come together at once
to make parking/access better for our school

– Is process far enough along for Saanich May 2019 budget meeting? Yes (Kate)

– Discussion
– Police hand out postcards with kids drawing and school zone rules
– Saanich police website has records of speeds where recorded by machines
– School zone signage on Hobbs/Maynard
– Crossing guards – possibly at Arbutus/Haro. Paid school employee/volunteers?
– Parking available on Maynard in the church lot?
– Bike skills presentation – grant from Bike to Work Program provides 3hr
training to 1 class of grade 4/5’s. Consider Bike BC for 2019/2020

Message for parents from Jennifer – Activity Before Learning is critical. Need to
move around and get sillies out to self-regulate in classroom. Eats into
instructional time. 5-10 minutes is enough

5. Principal’s Message (JC)
– Staff Strategic Plan presented by Jennifer
– 3 year plan developed at ProD day May 2018 with a facilitator
– Inclusive Learning focus –kids with and without designations learning in classroom
the way they best learn and feel good about it
– Collaborate with EA’s – dedicate time for this
– Get parents informed
– Structures and strategies to support social/emotional learning
– Assessments – learning is not linear for any child, needs to be done on continuum.
SD mandates grades given for grades 4, 5
– Embraced and resourced the new curriculum – hard to adjust, Admin supporting
teachers, teachers collaborating, embed core competencies and big ideas into daily
instructional practices

Big ideas:
– Commit to assessments for learning with kids giving feedback on their own
work and understanding
– Facilitate social emotional learning – self regulation, kindness, problem-solving
– Foster learning opportunities that bridge bonding between families and staff
– Open to parent night for Fresh Grade info and other questions: Q+A – ask parents
what questions they have, want to know what parents don’t know
– Communication through parent partners or Fresh Grade regarding how parents can
help in the classroom

6. Suggested Budget Revisions for 2018/2019 (Regan)
– Note enough members present to hold a vote to approve revised budget – revisit at
January 30 2019 PAC meeting
– Proposal to allocate PAC funds for transportation cost of cross-country team
– Requested $260. PAC exec approves $250 (vote not req’d for $250 or less)
– In future can PAC fund 1 field trip/year per class?

7. Discussion about lunch procedures, expectation of lunch monitors (Sandra)
– Jennifer needs to know about any problems with monitors. Monitors are just kids,
some difficulties observed in younger classrooms. How can we prepare monitors
better?
– Supervision is school district requirement, change requires conversation with SD61
– Recess first, eat lunch second – Jennifer open to this, requires a lot of parent support

8. Updates – movie nights, popcorn orders, Winterfest, volunteer positions (Regan)
– 2 movie nights organized by Nora
– Popcorn orders will close the night before popcorn day
– Winterfest to be held December 12, call for volunteers to go out in newsletter
– Poinsetta supplier used previously no longer available, no one to coordinate
– Purdy’s fundraiser (Kristin)

Future 2018/2019 meeting dates: Jan 30, Feb 27, Apr 24, and May 29

Meeting adjourned at 7:40 pm. Next meeting January 30 at 6pm in library

September 24, 2018

Attendees: Allison Muzyka, Sandra Waterman, Regan Copeland, Jessica Lake, Kristin Bowles, Andrea Frost, Diana Hammond, Yona Or-Sroray, Marziyeh Yousefi, Carolyn Wilcher, Dianne Giles, Caitlin Harmon, Jessica Fry, Megan Kritzinger, Sarah Yee, Greg Goforth, Kellie Horlor, Ingrid Fawcett, Jennifer Cox

Welcome/Introduction of new exec – Approval of 2018/2019 PAC exec as follows:
- Sandra – chair
- Allison – co-chair meeting support
- Kristin – co-chair communications
- Regan – treasurer
Approval of minutes from May AGM (May 30 2018) – No alterations
Approval of Agenda – No alterations
Role of PAC (Allison)
- Raise funds for a wide variety of programs such as: teachers/classrooms, Science Ventures, dance, chess and tennis, grade 5 graduation
- Parent volunteers always needed
Nominations for vacant positions
- VCPAC rep
- Fundraising coordinator
- No volunteers at meeting, follow up October PAC meeting
Principal’s Message (Ingrid)

Thank you for efforts to get playground completed before start of school! Everybody enjoying the new playground
BBQ was great success in short amount of time–apply strategies to future events
Facilities – received facelift inside and out
2 Pro-D days in September very productive for teachers to prepare for year

Active and Safe Routes to School program (Jennifer)

Joint effort between Jennifer/PAC. Currently struggle with safe parking
Request for ideas by email to Jennifer Cox
Kellie: monitors at Maynard access – no speed humps, people drive too fast
CRD representative to attend Oct PAC meeting, parents asked to volunteer for a walkabout
Aim to have plan in place May 2019 – CRD takes over, makes recommendations to Saanich

Request funds for portable playground equipment at purple playground (Ingrid)
- Grades 2-5 use the new PG during recesses, K/1 use purple PG
- Add something special for K/1’s, must be portable (eg. Bean bag toss)
- Each PG (2) to have marble run installed (Andrea)
- Plan to use any remaining contingency funds from new PG budget– amount TBD
- Meanwhile, request for ideas/cost from PAC – bring to Oct. PAC meeting
Playground Committee update (Andrea)

Equipment to be installed: 2 benches, 2 signs, 4 posts with educational signs, marble runs, mini-spinner
- Expected October/November, dates to be confirmed
Celebration event recognizing sponsors after above complete
Question re: cleanliness and safety sweeps – cleaning of outdoor grounds done by Facilities and students, safety sweeps done after high winds, equipment checked by SD61 annually

Discussion regarding combined classrooms (Ingrid)
- New curriculum features big ideas/core competencies over discrete outcomes. 5-year range of skills in any single grade
- Students taught as a whole, not separated by grade level- assessing kids and working where they’re at and moving them forward
- Allows adherence to new class size mandated by Supreme Court, all benefit from smaller class sizes
- Teacher perspectives from Jennifer Cox – focus on teaching themes, skills, critical and creative thinking. Can teach math at same time to both grades by planning and preparing for range of needs. Very similar to teaching last year with separate grades
- Question re: assessment – Kids mixed to work with learning partners between grades depending on assessed skills, learning is on a continuum with students always progressing no matter starting level (Jen)
- Question re: consistency across classrooms – same as classrooms with separate grades, each teacher has different methods of teaching (Ingrid)
- Question re: why combo classes vs. traditional and will it carry forward in future years? – prefer combined classes for student learning and community building, and meet class size requirements. Class composition depends on numbers, not always going to be in a combined class
Swim Club (Yona)

Thank you to Yona for leading swim club this year. Begins Oct 18
Communicate to parents to give opportunity to sign up – October newsletter and post on PAC website
Greg to post sign-up on hot lunch page immediately following meeting
Thursdays 3:15-4 at McKinnon Pool until March, plus swim meets. Cost $95
For grades 2-5, prerequisite swim 25 metres. Expect 15-50 kids, no limit
Need to confirm waivers are in place
If families cannot afford cost, can PAC cover funds? – YES, as for all PAC-sponsored activities (funds from contingency for PG and tennis/chess). This should be clearly stated for all PAC-sponsored activities

Bring back Classroom partners (Allison)

Purpose: Emails to class, coordinate teacher gifts, more lines of communication
Partners need to connect with teachers – teacher requests permission from parents to give out contact info (Ingrid)
Does every teacher want this? Only set up where wanted by teacher
Sign up sheets at parent/teacher conferences Oct 4/5

New Hot Lunch Program (Jess)

Struggled to get enough help, imposed on teachers, despite being money maker
Kids, parents tired of pizza/hot dogs and would like healthier, less waste options
Researched by Jess: reached out to schools and vendors, approached by Peppers
Peppers: local, easy, will cost match, has network of local suppliers, waste-free
Options kept minimal to start. No one with dietary restrictions excluded – contact Jess to arrange for Peppers to provide suitable meal
net ordering site up for year, might have glitches (Greg)
1 volunteer/classroom required to hand out food – sign up sheet distributed at meeting and collected by Jess. Ok to miss weeks. Ok to bring other children but get approval from teacher first
Jess will do run-though of each classroom to identify where to put food in classroom and communicate to volunteers
If run an additional hot lunch day (eg. Pizza), need volunteer to coordinate

11/12. Treasure’s report and new approach to fundraising (Regan)

Welcome back BBQ had $620 profit
Need to adjust budget for new hot lunch program cost (Andrea to assist)
Draft letter for call for donations was handed out – no alterations
- $45/child suggested, non-charitable. To get tax receipt need to go through School District, currently not set up to do this, consider for future years
- Purpose: ease volunteer time burden, hot lunches not as lucrative this year
- Allow events to focus on community building more than fundraising
- Fundraising letter will be distributed next week

Winterfest report and call for volunteers (Kellie)

Agreed that Kellie will plan and run event from 6-8pm (arriving at 5:30)
Kellie to train a volunteer to take over–PAC find someone to shadow Kellie
Requires 50 volunteers day of; never usually a problem to get that many

Movie Nights Update – Nora not present, no dates yet, revisit at October meeting
Facebook page info (Sandra)

Currently have ~45 followers
Sandra posting reminders about school events
Info into next newsletter and on PAC website to get more followers

Other items

Clothing orders are up on the hot lunch website (Greg/Tammy)
PAC newsletter to be drafted and distributed early next week
2018/2019 meeting dates:

Oct 24

Jan 30

Feb 27

Apr 24

May 29

Meeting adjourned at 7:10 pm. Next meeting October 24 at 6pm in library

May 30, 2018

In attendance: Jessica Lake, Lisa Little, Regan Copeland, Greg Beamish, Ayodeji Kuponiyi, Tolu Agbaje, Sandra Waterman, Raju Sapkota, Janim Vadin, Allison Muzgka, Ed Forbes, Tanya Manning-Lewis, Peter Lewis, Sheyenne Spence, Ryan Dubreuil, Kaveh Zarinkar, Jessica Fry, Robyn Cristini, Annete Martens, Natalie McIlmyle, Pam Ewart, Ingrid Fawcett, Jennifer Cox, Andrea Frost, Kellie Horler, Nora Huang

Note: These minutes are unapproved and may be subject to some alterations. They will
be formally approved at the next PAC meeting in September 2018.

No alterations made to the minutes from the last PAC meeting.

Ingrid – gave a summary of recent events and thanked parents for their support during this school year.

Budget – approved as follows:

REVENUE
Fundraising Revenue
PAC lunches 11250
Popcorn (X 6) 720
Booster juice (x 3) 2400
Movie night (Feb)
WinterFest (Dec)
School Clothing (Sept/ Oct) 1500

Parent direct fundraising ask (1) Sept – when sign up for lunches – ask for parents to pay extra if can cover the cost for other parent lunches ($500?) (2) March – Spring fundraising -ask for one off payment/ donation – e.g. to cover emergency supplies for this year ($3,000)? 3500

School Supplies (Monks online) 450
Finn and Izzy ($5 for each pair of shoes) 250
Peppers (5%) 3600

Total Fundraising revenue $23,670
Other Revenue
Gaming Funds 5740
Total Other Revenue 5740

TOTAL REVENUE $29,410

EXPENSE
Fundraising Expense
PAC lunches (Jess/ Lisa to confirm plan) estimating $2.50 per child, for 250 children for 10 lunches through the year 6250
Popcorn 420
Booster juice 2100
Movie night (Feb)
WinterFest (Dec)

Total fundraising expense $8,770

General Expenses
Tennis/ chess (contingency) 395
Dance program 3000
Monks school supplies 250
Teacher Classroom Funds ($300X15 divs) 4500
ELL supplies 200
Garden Time 200
Special education classroom supplies 200
Fun day 700
Music 150
School counsellor supplies 150
Grade 5 Year End Activities 1800
Science Fair 500
Science Ventures presentations 1500
BrainPop Jr website (3 X gr 2 classes X$120) 360
Special performance 500
Sensory resources – rebounder 150
Sensory resources – deep pressure squeeze machine 1000
Maker space resources 500
Library 300
PAC hospitality 80
Dues (BCCPAC) 75
Online system hotlunches.net and PAC website reg 450
PayPal 700
Emergency Preparedness – order in April 2019 (fundraising ask dependent, though dates expire in 2019) 2980

Total general expenses $20,640

TOTAL EXPENSES $29,410

Discussion around mechanism for allocating teacher classroom expenses. Present system requires receipts to be provided at the point that expenses are requested. Closing date for all teacher expenses to be submitted is always June 10th – annual requirement, so that the Treasurer can do end of year totals, in order to submit Gaming Grant expenses (deadline for gaming grant submission is end of June).

Present system is based on best practise as recommended by the KPMG Third Party Audit which was conducted in 2015. All Frank Hobbs PAC cash control systems and PAC financial policy is based on recommendations from this audit. Importance of being able to produce receipts and be able to demonstrate expenditure trail, in case of future audits. Requirement to be fully accountable and transparent. General ‘gifting’ does not allow for an audit trail and opens potential for additional problems with asking for refunds when money is not spent, or is spent on items that are not directly supporting classrooms eg. candy/ food supplies (previous examples of expenses that were not approved).

No PAC childcare, or photography club line items in budget next year.

No swim club for next year.

Chess/ tennis to continue as a direct parent ‘ask’ for payments, through the school website, the same as this year. Contingency to be included in case parents have difficulty covering the cost. Parents should apply to the school for this, and the request will be forwarded to PAC exec for auctioning – no names to be given in a general meeting; any contingency payments to be made to conserve and respect parents’ privacy.

Earthquake supplies are due for renewal in 2019. Suggestion to hold back on ordering supplies until fundraising has been confirmed.

Jess and Lisa to discuss details of the lunch plan over the summer. Andrea recommended that choices and payments be given to Greg Goforth in August, so that he can set up the online system ready for ordering at the school year start in September. Menu choices to be firmed up, and any changes made to the budget (any budgetary decisions to be made with parent approval) at the parent general meeting in September. Proposing 10 meals over the year, with a charge of $45 per child. Details to be worked out before August by Lisa and Jess.

Executive positions confirmed for 2018/19:

Chair – Sandra Waterman
Treasurer – Regan Copeland

Other positions (Co-Chair X 2, Fundraising Coordinator, VCPAC representative) to be confirmed at the September general meeting.*

Andrea – gave a summary of the playground plans for the summer. Last fundraising drive to be done in June, to raise last funds for installation of the Apollo Spinner. Work will commence on site in July 5th.

Ingrid – talked about the plans for the chimes – she has checked other playgrounds that have them and the feedback has been positive. Ingrid said some concerns had been raised, but that the proximity of the chimes to residential area should allow for a sufficient buffer zone. If there are complaints when the chimes are in, then PAC will see if we can plan for either a cover, or a way to buffer the chimes after school hours. Jessica offered to meet with anyone who has expressed concerns, to walk them around the chimes that are in existence at the other site(s) and demonstrate their functionality to allay any concerns.

Meeting adjourned 7.55pm

* After the meeting, Kristin Bowles, Lisa Little and Allison Muzyka expressed interest in exec positions for next year. New exec roles to be forwarded for consideration and official approval at the September 2018 general parent meeting.

November 8, 2017

In Attendance Kelly Gorman, Regan Copeland, Greg Beamish, Emily Ryan, Erin MacPherson, Jessica Lake, Lisa Little, Natalie McIlmoyle, Ingrid Fawcett, Liette DeBeck

Administrative Update – Ingrid

New windows and siding are going up

School board meeting occurring to discuss health of Frank Hobbs forest – some trees may need to come down

Out of school care is expanding as the UVic OSC is closing. Portable building may be built and could be used as a new learning studio.

ProD day upcoming – Blanket ceremony

First Nations resources have been generously donated by a parent for school use. Book is “Speaking our Truth” By Monique Gray Smith. 10 copies on order for school, possible parent sign out.

Nikki Linum (sp) numerousy learning – co-teaching tech teacher coming

Friday Lunch and learn with tech guy is friday afternoons

Dance Festival upcoming

Talk about transforming library into a true learning commons – how do we do that?

Discussion about asking parents for $40-$50 per child to cover PAC costs for the whole year. Takes the pressure off hot lunches and frees up volunteers to explore new ventures.

How to hand out teacher funds – $300/classroom. Possible lump sum at the beginning of the year. To check with Melinda/ Andrea

Big thanks to Lisa Little and Jessica Lake for their enormous contributions to the hot lunch program. Discussion of paradigm shift in how we approach hot lunch next year. Once a month with a focus on healthy eating self-care. LL and JL to research what other schools do.

Movie night net $450

Tricia S is to organize teacher appreciation lunch

Swim club does not have a volunteer for next year – need to recruit

Discuss need for more signage for PAC meetings

PAC will continue to fund chess and tennis

Classroom partners will return next year if organizer is found

September 20, 2017

Attendees: Emily Ryan, Natalie McIlmoyle, Debra Caso-Rohland, Katherine Tavaarwerk, Ingrid Fawcett, Mary Kelly, Sandra Waterman, Regan Copeland, Greg Beamish, Andrea Frost, Caroline Ponsford, Linh Ho, Kristin Bowles, Elisabeth Gugl, Lindsay Coulter, Robyn Cristini

Welcome and new exec intro Kelly

New executive members introduced themselves:
Kelly Gorman (Chair)
Emily Ryan (Co-Chair)
Regan Copeland (Co-Chair)
Greg Beamish (Treasurer)

Approval of minutes from last meeting All

Previous meeting minutes (from May AGM) approved. New executive members
confirmed, see above.

Natalie asked if the Lions Fund donation of $2,500 was available for this year’s
technology spend. (This amount had come into the PAC after the May AGM). Andrea
and Greg confirmed that $5,000 had been spent for technology last year (before June
2017), according to the approved PAC budget for 2016/17. This year’s budget (2017/18)
from the PAC AGM, approved in May 2017 did not have an additional line item for
technology. There were no liabilities identified in June 2017 for technology. See below
for 2017/18 budget proposals. PAC will check with Lora Carroll re: need to include $2,500 in this year’s budget. If this is necessary, budget will need to be revised and updated to reflect this at the next meeting.

Administration update Ingrid

Ingrid Introduced Jennifer Cox as the new Vice Principal.

Ingrid talked about the renovations that had taken place at the school over the summer.

Robyn Cristini was introduced as the new Grade 3 /4 combined class teacher

Ingrid confirmed that we now have around 305 students at the school.

Office staff time (ratio for staff to students) is currently running at a maximum. If the
student numbers stay at this level, there may be a possibility of additional office support
staff to be taken on for this school year.

Additional ELL support may also be possible this school year. With the regorganization of space in the school, we now have staff work preparation space.

The school continues to support applied design/ the enquiry model, cross country, track,
science fair, FAME, fine arts, tennis and chess. This year, parents have been asked to
cover the cost of chess and tennis. Payment can be made online. The PAC have set
aside a contingency to cover the cost for those parents who may struggle to pay for
these lessons.

Ingrid talked about the new combined classes. Not a split class – more of an
individualized approach to learning. Group work will be set up according to needs and
abilities, with activities tailored to individual student needs.

A question was asked about CSL reporting and the Fresh Grade option. Ingrid
explained that students may have one of these approaches. Reporting is more
commonly year specific; the information is usually not carried over into other grades.

School Counsellor Introduction Mary Kelly

Mary introduced herself and gave a summary of her own background. She has 4
children (now adults!) and had 4 children in 4 years (twins last!). She takes a very non-
judgemental approach to parenting. Mary is working in two other schools, Oaklands and James Bay. Her ratio with students
is 1:1100 She is at Frank Hobbs on Tuesday all day and Friday mornings. She would
never see your child on a one-on- one without parent consent. If she is working in the
classroom with your child, you would always be notified via school communication.
Parents will always know if Mary is working with your child. She enjoys the ‘Be Safe’ Red Cross Program which takes place in the Kindergarten classes. She hopes to be at the school for the longer term and is looking forward to working here.

GVTA rep introduction and discussion Katherine Trevaarwerk

Katherine is NOT the GVTA representative; we do not currently have a GVTA rep in the
school.

Katherine gave a short presentation on the approach to special needs programs, a
background on why BCTF took so long, and gave an illustration of the new class
composition ratios.
K – 20
K /1 combined – 20
Grades 1, 2 and 3 – 22
3 / 4 combined – 24
Grades 4 and 5 – 29
Guidance is that schools should make “every effort” to ensure there is no class with
more than 2 students who have special needs designations. Special needs includes
chronic health, autism….does NOT include ELL or gifted student designations.
Approach to special needs has changed considerably since 2002. Emphasis now is on
inclusive education and learning support for ALL students.

Swim Club Elisabeth

Elisabeth said that one parent had enquired as to whether a grade 2 student could join
the swim club. Discussion about changing room adult presence, timing, swimming
abilities, maturity level for walking to/ from school and in the changing rooms.
Agreement that swim club should remain for grades 3 – 5. Swim club is on Thursdays after school. Elisabeth confirmed that she appreciates help at the club, especially with escorting the walkers up to the pool. She will need someone to take over the coordination of the swim club from 2019/20 onwards. Andrea will ask Greg Goforth to confirm for Elisabeth names and numbers for the swim club (information is on the online system).

Playground Update Andrea

The provincial government capital project grant application is written and ready to be
submitted.

Red Door have written up design plans and equipment has been selected by the sub-
committee following consultation in spring this year. Final design plans and equipment
layout are on the playground page of the PAC website.

The playground renewal project is planned to be done in two phases.

The first phase is forecasted to cost just over $156,000. This would include:

 Blue Imp playground structure
 Site preparation and installation
 Widening pathway for accessibility
 First Nations drum
 Acoustic chimes
 Vista seating area and planting

Items for phase two of the project are suggested in the Red Door design package.
Some items (e.g. the life sized Twister game) could be changed according to more
detailed parent consultations. The details for phase two can be firmed up after Phase
One is approved. The October parent newsletter will ask if any parents know of any individuals or businesses that wish to sponsor a play station for phase two. Additional items could include a gaga court, community chalk board etc.

We will know by December 31, 2017 if we have been successful with the playground
capital grant application. If we receive the grant, phase one can be scheduled for 2018.
Approval to update budget In order to be eligible for $78,400 government match funding for the playground, this would mean altering the 2017-18 budget to set aside $20,643 in contributions for phase one of the project.

Andrea distributed the proposed revised PAC budget to all members. Line items that
had been amended are highlighted in red (see below). The proposed revisions are as a
result of being able to more accurately define lunch schedules, as well as firming up
event plans since the May AGM.

All fundraising estimations have been forecasted on the conservative side, e.g. Peppers
and direct funding asks. Previous years’ fundraising income actually exceeding these
forecasted amounts. Good practice is not to assume this revenue will materialize,
therefore the amended budget items presented for fundraising items are modest.
2017/18 budget approved as follows:

PAC budget 2017.18

Questions
Lindsay asked a question about the new combined classes and how this works in
practice. Ingrid explained the focus is on concepts. There are small group opportunities
and learning is very individualized.

Andrea said Kellie Horler is looking for help with Winterfest planning. A special note will
be posted on the website, as well as included on the next newsletter. Please contact
Kellie if you are interested. She will need lots of help!
Next meeting November 8 th 6pm
Meeting close 7.22pm

May 30, 2017

Administration Update – Ingrid Fawcett:

Staffing: There will be a decrease in number of EAs next year, which may impact Lunchtime supervision. Some discussion over how to address this, including parent volunteers. There will be two new teachers in both the primary and intermediate grades, and in total there will be 15 divisions. The school will also be welcoming a new VP. Some staff members will be leaving to go onto different positions.

Prep programs for 2017 2018 will include dance, French, and science.

The grades 4 & 5 students participated in a STEM event co-produced by UVic Science and Engineering dept and Science Venture. Frank Hobbs students along with students from Doncaster Elementary, spent the day learning about and practicing engineering principles.

Upcoming events: Staff Appreciation Lunch – June 8; Grandparent’s Day – also June; and the Maker Carnival – June 21 (where students get to design and make their own carnival activities).

Ingrid expressed her gratitude to the PAC for all that they do for the school. She also was very thankful for all the challenges and joy that her first year at Frank Hobbs brought her.

Constitution Review – Andrea Frost: PAC reviewed and made changes to its constitution at the March 12 PAC meeting. No vote was held as there wasn’t quorum. Changes for the new constitution unanimously approved at tonight’s PAC meeting.

Budget – Greg Beamish: The PAC is sitting on approximately $65,000 in the bank, however all the year’s expenses have not been withdrawn. Final balance will be presented on the PAC website by year’s end. The gaming grant will be submitted in the next few weeks.

The tennis program is approx. $1,800 over budget due to unforeseen attendance. It was unanimously agreed that the PAC transfer funds from programs which were under budget in order to address the shortfall. To remedy this from happening next year, parents will be asked to pay 100% of Tennis/Chess instead of 50% which they currently pay. There will be a contingency fund to cover the cost for any families who are not able to pay this full fee.

2017/18 PAC budget unanimously approved

2017-2018 PAC Executive:

Chair (Admin/Executive Liaison) Kelly Gorman

Co-chair (Newsletters & Meetings) Emily Ryan

Co-Chair (Website & Parent emails) Regan Copeland

Treasurer Greg Beamish

VCPAC Rep. Nicole Strong

Fundraising Coordinator Anne-Lise Loomer

Unanimous voting approval; no secret vote required.

Program Coordinators for 2017/2018

Lunch orders Jess Lake

Lunch volunteers Lisa Little/Emma Hill

Booster Juice Tammy Doyle

Fruit and Veg Program Regan Copeland

Garden Time Nicola Deshaw/Jess Lake

School Supplies Tammy Doyle

School Clothing Tammy Doyle

Swim Club Elisabeth Gugl

Playground Coordinator Andrea Frost

Mailbox Monitor Megan Roberts

Movie Night Nora Huang

Staff Appreciation Lunch Tricia Schaddelee

Website/Tech support Steven Gidden

WinterFest Kellie Horler

Lunches Online system Greg Goforth

Class Partner Coordinator to discuss with Admin re: role requirements for next year

Website technical support Steven Gidden

Online lunch system Greg Goforth

New executive will officially transfer from July 1^st. Andrea to email the new executive with supporting information over the next few weeks.

A big Thank You! To all our amazing volunteers. Such a great team will ensure a fantastic year!

Other Business: There was some discussion regarding Parent Classroom Partners. There was no feedback from the teachers regarding this, and it was proposed that it be discontinued for 2017/2018. Co-Chairs to talk to Ingrid about this and firm up a plan for classroom support from September.

Swim club will be moved from Wednesday to Thursday next school year.

Andrea will meet with Nora to discuss movie night and also the possibility of a revised Classroom Partner coordinator role for next year.

E-newsletters come out tomorrow with parent feedback and information.

Teacher appreciation meal is June 8^th. Liz can assist with setting up a Google Share sign up sheet if Tricia needs help with this.

Survey Results: The results will be available in the newsletter. In terms of the playground however, option #3 was the overwhelming choice. Information will be given to the landscaping/playground company (Red Door), which will provide us with landscaping options.

Direct Ask Campaign: $2,300 has been raised so far from May 2017. The goal is to raise $7,000 from direct ask parent donations, by May 2018. Anne Lise had previously offered to investigate the possibility of setting up a GoFundMe page for the playground. More information to come out on this in the Fall. Andrea will be applying for a number of grants this summer. The playground may be installed in phases depending on grants and funding. Keep checking the PAC website this summer for updates.
Meeting Close 6.55pm

March 12, 2017

In Attendance: Andrea F, Brandi N, Kellie H, Jessica L, Megan, Liz L, Grace

Minutes of November meeting approved, no alterations

There will be changes to the PAC executive for the 2017-2018 school year. The PAC will be reducing the number of spots in the executive from 10 to 6 and will consist of the following positions:

1. Chair

2. Co-Chair

3. Co-chair

4. Treasurer

5. VCPAC representative

6. Fundraising representative

These proposed changes have been posted on the PAC’s website since January 2017 and are available for review and comment. No enquiries or queries have been received to the PAC executive. Approved by PAC members, the new changes will come into effect immediately.

Andrea has been meeting with Ingrid re the 2017/2018 budget, to discuss school requirements for the 2017/18 budget. She will meet with executive in May and will bring a draft budget to the May AGM for approval.

Playground: Surplus funds will be rolled into the playground account. At the end of this year, the reserves in the PAC accounts, set aside for the playground (both gaming and regular combined) are forecasted to be approximately $55,000. Depending on PAC lunch schedules, it may be possible to allocated an additional $9,000 to the playground in the 2017/2018 budget. This amount is excluding any playground-specific fundraising or grant awards. The playground is likely to be introduced in phases to help spread out the costs. Phasing options and design possibilities will be available for parents to feedback on, in April/ May 2017. Designs will be shown in the library, with parents invited to comment using comment cards as well as using a parent survey which will also go out via email in April.

Hot Lunch: There was discussion over hot lunch and adding additional lunches to the menu. Sushi, burrito and Subway was discussed. The issue of volunteers and coordinators also came up. It was suggested that each type of lunch have its own team of volunteers to coordinate and distribute the lunches. Liz L. is going to call Mucho Burrito for a quote. Kellie H. will contact Cobs bread about a snack option. It was decided to continue with Booster Juice and popcorn days, perhaps moving them to a Wednesday and keeping Friday for actual lunches. Our principal had previously mentioned to the lunch coordinator that the EAs may be available for help with hot lunch. Andrea will follow up and ask Ingrid how we may be able to utilise this support for 2017/18.

Other Business: It was suggested that playground clean-up be implemented. Andrea will talk to Ingrid about what is currently in place for this school year.

Andrea will work on a job description for each of the main executive members (where no-one has stepped forward to express an interest to date) as well as the main coordinator positions that are currently vacant for next year – this will be made available on the website as well as the next school newsletter, and be available to pass on to future position holders

Next meeting: Tuesday May 30, 6pm – 7.30pm (AGM) Frank Hobbs Learning Commons (library).

November 8, 2016

In attendance: Liz L., Alexia, Ingrid F. (Principal), Natalie M., (Teacher/Librarian), Joelle M., Greg B., S. Gill, Audra B., Jacob E., Tammy D., Jun F., Nicole S., Richard M.

Welcome & Introductions
Approved September 2016 minutes, as written
Admin update/school news:
Staffing: The school has 2 additional EAs, making the total of 8. Jason Walasek is also available as a 0.1, working with the teaching staff on IT issues
Pro-D Day. Presentation at the local Primary School Council re GAFE (Google Apps for Education). Also a presentation with the BC teachers of English-working with Shelly Moore around Inclusive Education. Trevor McKenzie will be presenting at the next Frank Hobbs Staff meeting. Trevor is a local author and his book is “Dive into Inquiry,” which talks about foster inquiry in the classroom
The school has applied for 2 enhancing learning grants with SD61. If approved these grants will go towards Math resources and the Maker Space.
Frank Hobbs has a diverse population of students with many different learning styles. Staff are working on addressing those needs in the classroom
Building: All the water fountains in the school have been upgraded with filters; the sinks have yet to be upgraded. A hydration station has been ordered (combo water fountain and water bottle filling station). The station would have filters.
Parking: Continues to present challenges to both parents and staff. Ingrid is looking at different solutions for this and has approached both SD61 and Municipality of Saanich for solutions/guidelines etc.
Lunchtime: the school is looking at the way lunchtime is structured, to ensure that students have a balance of eating time and outside activitiy. Also looking at alternatives to indoor “rain days.”
Building Space: The staff did a walkabout the school to assess how the space is being used. There is a need for de-cluttering.
Kindness Club: A group of girls from grade 5 have started a Kindness Club which is open to students in both Grades 4 & 5. They talk about what it means to be kind and work on projects
Manager – Homestay Department SD61 — absent
Gillian Petrini, Vice-Chair, Child and Nature Alliance of Canada: Gillian presented on Connecting Children to Nature, for Health Happiness and the Planet. See http://childnature.ca for more information
VCPAC – Victoria Confederation of Parent Advisory Councils. Nicole, the VCPAC rep, shared information from the last VCPAC meeting. The PAC at Ecole Quadra Elementary is working on a comprehensive Earthquake Preparedness plan. The chair would like to start a district-wide committee regarding this. VCPAC has a parent education fund – deadline is approaching. VCPAC Chair is no longer attending district meetings. Parents are welcome to attend SD61 meetings and can pose questions to the trustees (submitted in advance). There is currently no PAC representation at district meetings.
Finances (Greg B.): Gaming Grant is $5,720. The gaming account currently sits t $9,800 and the regular account is at approximately $42,000.
Technology for Learning. $5,000 has been earmarked for IT. After discussion, a motion by Jason to provide 10 additional iPads, seconded by Anne K. This will bring the school’s count from 42 to 52.
Playground renewal: The first committee meeting for the playground committee is slated for November 18. Ingrid has been in talks with the district’s facilities team to discuss the logistics of different types of playgrounds.

Meeting adjourned: 4:30 pm.

September 21, 2016

In attendance: Greg Beamish, Andrea Frost, Richard MacIlmoyle, Liz Lindsay, Pattie Perkins, Alexia Eiley, Joelle Maycock, Zhen (Amanda) Li, Liette DeBeck, Helena Hodgins, Natalie MacIlmoyle, Lora Carroll, Ben Rogers, Jasmine Fieldhouse, Anne Kestell, David Zhang, Oona Hayes, Kelly Gorman, Dalia Ali, Tiffany Poirier, Kellie Horler, Ingrid Fawcett

Welcome & Introductions
Approved May 2016 minutes as written, no amendments
Admin update/school news:
1. Enrolment is up from 260 in June to 300 in September. There is a new division, a 3/4 split. The school received a 0.8 FTE for Learning Support. This will be used for Learning improvements, an Educational Assistant and technology.
2. New Staff: We welcome Melinda Hirst, the new secretary; Jacqui Czar, Music teacher; Ben Rodgers, 4/5 combined; we also have two new EAs and Jorge the new Day Custodian.
3. Drainage work has been completed as well as a revamp of the front entrance. The bulletin boards inside have been painted.
4. All classrooms should be outfitted with new projectors by February 2017.
5. Clean Water: There are two filtered fountains and two sinks that are available for use by staff and students. The rest of the sinks and fountains continue to be closed until upgrades are completed. The district has not provided a completion timeline as they are upgrading sinks/fountains throughout the district. The school has an opportunity to purchase and install a hydration station (combo water fountain and bottle filling station) with the appropriate filtration, at a low cost, approximately $1,200. The school hope to receive financial help from PAC for this – decision to be made at the next meeting.
6. Cross-Country: Cross Country starts Monday, September 26, for grades 3 to 5.
7. Noon hour soccer has also started up.
8. The Terry Fox run is Wednesday, September 28 at 11:00
9. Parent Teacher Interviews: New online scheduling system is being introduced. Early dismissal (11:50 am) on Thursday, September 29 and Friday, Sept. 30
10. Pro-D Day: Monday, September 19 was the first Pro-D of the year. SD61 teachers meet at the Q centre then returned to the school in the afternoon for school-based vision/planning.
11. The school had a visit from the Director of Facilities. Frank Hobbs is not on the list of schools to be rebuilt in the next five years. However they are looking to perform some improvements such as new windows and exterior paint. Completion is targeted for 2017/2018
12. The school will be sending out monthly newsletter to parents, which will include a PAC page. Look for this on emails near the end of each month.
13. Swim Club: there will be an announcement re Swim Club in the newsletter.
14. PAC flyers and inserts can be given to the office for distribution once they have been copied. The office will provide the PAC with a code for the photocopier.
15. If any parents are interested in more information about combined classes, please see Ingrid; she has some printed information and is available for questions.
VCPAC: Victoria Confederation of Parent Advisory Councils. Andrea presenting on behalf of Nicole, Frank Hobb’s VCPAC rep. The VCPAC is looking to approach the BCTF on behalf of parents, however it is important the VCPAC truly have the voice of the parents. There will be more discussion on how to facilitate this at future Frank Hobbs PAC meetings. If anyone has suggestions for VCPAC, please email frankhobbs.pac@vcpac.ca and your message will be passed to Nicole Strong. All suggestions welcome!

Finances (Greg Beamish): The Frank Hobbs PAC has two accounts; one regular account which sits at approximately $37,000 and the gaming account which is approximately $5,000 (carried over from previous years). The PAC is still awaiting approval for the 2016/2017 gaming application. $36,000 of PAC funds have been earmarked for the playground. The direct donation campaign held in May 2016 raised over $3,800 which was used to purchase IPads for classrooms. The BC Lions Society have donated $2,500 to the school which will be used for IT. More information to come on this for the next meeting, as well as in the newsletter.
School Planning Council and Arts/Technology Project (Lora): The PAC applied for two grants, but were not successful. The PAC did receive $2,500 from the Lion’s Society. As the target wasn’t reached, the PAC will check with the Lion’s Club and see if the money can be applied to the playground fund. The original project called for two artists-in-residence. Despite not reaching the target the project could be tweaked to work with existing funds, Lora and Natalie to discuss options for later this school year.
IT allocation: The PAC earmarked $5,000 for IT which could applied to the project. Andrea has asked for the discussion to be table until next meeting where we can see where the PAC is financially. Thank you to Natalie for her support in putting together the project proposal.
Playground renewal: The wooden playground is over 35 years old and is slated to be removed. The replacement may cost upwards to $90,000. There was a suggestion to look at a nature playground which is cheaper than a regular playground. The first playground committee meeting is around October 14 or 15. Please let Andrea know if you are interested in sitting on the committee. The PAC will be working with Peppers on the usual fundraising program as well as pumpkin sales. All the proceeds from the sale of pumpkins in October will go towards Frank Hobbs playground fundraiser.
Community Information – Haro Wood Park Plans: There will be a community meeting Saturday, October 1 at 1:00 pm at Queenswood to talk about Saanich’s plan for Haro Wood.
Classroom Partners: Some divisions are still in need of classroom partners. Please sign up on the sheets outside the classroom or email frankhobbs.pac@vcpac.ca
Meet the teacher event 29^th and 30^th September: Andrea asked for help with collecting coffee from Starbucks and also for checking on the welcome table for this event. A big thanks to Nicola Deshaw for her help with designing the welcome boards.
Deadline for ordering Save Around books is October 6^th. Books will be delivered to those who have placed orders via students (sent home in backpacks) by the end of October.
Hothouse pizza: A no cheese (ham and pineapple) option is now available to order on the website at frankhobbs.hotlunches.net using access code FHHL
Learning Commons: The library is undergoing a transformation. Natalie presented a short talk and video regarding the development of the Learning Common, which is a multi-use space, which includes tech resources, a maker space, and library. If you have any questions or suggestions please contact Natalie. Community involvement is very much encouraged.
Other events: Pattie Perkins talked about a Children in Nature Conference which is taking place on the mainland on April 18-21 2017. Pattie wondered if anyone would like to join together and attend. Please email frankhobbs.pac@vcpac.ca if you are interested in knowing about this, and your email will be forwarded to Pattie.
Meeting adjourned: 7:30 pm.

May 30, 2016

Attendees: Steve Gidden, Riaz Bassari, Richard McIlmoyle, Caroline Ponsford, Greg Beamish, Helena Hodgins, Natalie McIlmoyle, Robin Cristini, Jamie Emery, Amy Collins-Emery, Ingrid Fawcett, Cammy Coughlin, Lora Carroll, Pattie Perkins, Greg Beamish, Brenda Mercer, Anne Lise Loomer, Joelle Maycock, Susan Hammond, Kellie Horler, Andrea Frost

Welcome

Introductions made around the table.

Agenda

No amendments to agenda.

Review of March meeting
Meeting notes to be posted on PAC website. Please notify PAC at frankhobbs.pac@vcpac.ca if there are any amendments, within 5 days of the notes being posted on the website (by June 6^th).

Admin update

4.1 Staff Appreciation Meal

Cammy Coughlin relayed a big thank you for the lovely staff luncheon today.

4.2 Office changes Welcome to Rosa Demchuck who starts at Frank Hobbs on May 31^st. Rosa will be with us until the end of June, replacing Kristine Marshall at the school office. Melinda Hurst will be the permanent school admin assistant, commencing August 29^th.

4.3 Staff leaving at the end of June Teachers: Cammy Coughlin, Nancy Taylor, Robyn Cristini, Kaylan Vander Shilden and Dani Benton.

CUPE support staff: Melissa Endean, Heather Wiggins, Mackenzie Marten and Susan Goertzen

4.4 September – staff and student numbers

Administration: Ingrid Fawcett (Principal), Karian Brigidear (Vice Principal)

New daytime custodian: Jorge de Melo

Postings are out for a replacement music prep and a librarian

Ingrid Fawcett will be at the school from the end of August, should parents wish to drop in and say ‘Hi” – she’s looking forward to meeting FHs families and starting at the school.

2016-17 enrolment is currently at 288 students. Likely will be 12 divisions with a possibility of 13. Classes are presently quite full. Number of combined classes (with existing numbers) include two 4/5 classes, possibly one K-1 split also. CC explained how the school benefits from having 300+ students, as well as funding from the school district for additional teaching staff, we also benefit from additional gaming grant funding.

4.5 Room changes in September

One of the after school rooms will be moving to Ms Pullans room, with after school care being provided from rooms 8 and 4. Ms Pullan will move into the multi-purpose/ music room.

4.6 Upcoming dance assemblies

June 7^th and 14^th

4.7 Technology

Approx $3,000 has been raised from the direct donation parent request in May. Cammy to provide an accurate figure to Andrea, so an update can be posted on the PAC website. Reminder to parents to make cheques out to FRANK HOBBS ELEMENTARY if they wish to have a tax receipt for any I.T donations. The I.T donation box will be at the school office until the end of the school year

4.8 Red Cross

$743.89 has been raised in donations for the Fort McMurray residents who were affected by the recent fire. This has been given to the Red Cross.

4.9 Fun Day

Preparations are underway for the Fun Day in June. Helena Hodgins asked if there were any parents who would consider coordinating this event for next year.

VCPAC 2015-16 update Nicole Strong was unable to make it to the meeting tonight. Andrea to post her VCPAC update on the VCPAC page of the PAC website – see frankhobbspac.ca and click on VCPAC. Andrea gave mention to Nicole Strong for all the VCPAC evening meetings she has attended through this school year.
IT grant proposals update Lora Carroll gave an overview of the recent “Creative and Connected Kids” grant application that has just been submitted. Technology is a priority with the new curriculum. Recent fundraising will purchase new Ipads (aiming to raise $15,000 by September 2016, with $5,000 coming from 2016-17 PAC allocated funds and $10,000 from direct donations as well as the end of year anticipated surplus). If we are successful with the grant program, we will have a total package worth $56,000 in I.T. for the school, which includes coding workshops and resident artists. We should know this summer if we are successful with the grant application. Updates to be posted on the parent website at frankhobbspac.ca.

Financial update/ forecast for 2015/16
Greg Beamish talked through the finances from 2015-16, saying we anticipate approx. $37,000 to be in the reserves from 2015-16, after $10,000 has been set aside for I.T. (Ipads). End of year accounts will be posted on the website. Anticipated savings for playground around $36,000 (Greg B will provide a breakdown, which will detail the additional amount that has been contributed in playground donations for this year. Previous playground money that has been set aside, as at November 2015 was $35,000, but there have been additional donations also received this school year.
Requests for additional expenses for 2015/16

Discussion as to cost of bouncy castle and other alternatives for Fun Day. An additional $300 was agreed for Fun Day this year ($600 in PAC budget for Fun Day for June 2016).

Budget and events planning for 2016-17

Agreed to maintain teacher classroom funds, increase fun day costs and only do pizza/ hot dog days next school year. By doing just pizza and hot dog days, the PAC will take an additional $3,000 which can be used for transportation and teacher classroom expenses.

Swim club incurred additional expenses this year due to unforeseen costs of a bulk order of swim caps. Membership fees will be increased next year to fund swim caps/ t-shirts/ taxes and a charge for PayPal (payment to be set up via the online system in September).

Andrea to send Greg B a copy of the swim club invoice for 2015-16; the final bill still has to be paid.

A reminder to teachers to submit any expenses for 2015-16 by June 10^th 2016 so that all payments can be settled by the end of this school year.

PAC Budget for 2016-17 APPROVED

EXPENSE

REVENUE

Fundraising Expense

Fundraising Revenue

PAC lunches

12000

PAC lunches (10 X pizza, 8 X hot dog)

23000

Popcorn

400

Popcorn

1200

Booster juice

1500

Booster juice (x 3)

2100

Movie night

Movie night – February

WinterFest

1200

WinterFest – December

1600

Total fundraising expense

15100

Chess

1200

Swim Club (estimating 20 students)

1700

General Expenses

Tennis

600

Chess

1600

Badminton

300

Swim Club (have caps from 2015/16, t-shirts) – includes taxes and Paypal. Reserve to bank ready for caps in 2017-18

1312

School Supplies (Monks/ online)

200

Garden Time

200

Save Around coupon books (online)

150

Tennis program

1200

Finn and Izzy ($5 for each pair of shoes)

300

Badminton program

600

Peppers (5%)

2500

Transportation (buses)

1340

Cobs (5%)

Fine Arts – dance

2500

Madison and Muse (5%)

Fine arts – special performances

500

Teacher Classroom Funds ($410 X 13 divs)

5330

Total Fundraising revenue

$35,010

School counsellor supplies

150

Special education classroom supplies

400

Other Revenue

French and drama supplies

150

Gaming Funds

5740

Fun day

600

Total Other Revenue

5740

PAC hospitality

PAC stationary (e.g. photocopying/ stamps)

TOTAL REVENUE

$40,750

PAC child Care

Grade 5 Year End Activities

1100

Science ($640 + $950)

1590

Teacher appreciation lunch/ retirement

200

Library

200

Photography club

200

Dues (BCCPAC)

Online system hotlunches.net and PAC website reg

400

PayPal

800

Technology (Ipads)

5000

Total Expenses

$40,750

Parent planning/ support for 2016-17

Andrea to provide information on general meetings for 2016-17 on the parent website. Also to notify Ingrid (new Principal) before an executive (planning) meeting takes place, so that teachers have an opportunity to submit any requests for budget alterations/ additional expenses as required. Items over $250 in variation from the budget can only be approved at a parent meeting (4 a year) and items under $250 can be approved at an executive meeting (which take place approx. 3 or 4 times over a year, as required).

Playground subcommittee to be reestablished in September 2016. Reminder to interested parents to send an email to frankhobbs.pac@vcpac.ca if you want to be involved in this.

2016-17 Executive

Chair Andrea Frost

Co-Chair (Website updates and PAC emails) Steve Gidden

Co-Chair (Meeting facilitator) Richard McIlmoyle

Treasurer Greg Beamish

Classroom Partner Coordinator/ Communications Caroline Ponsford

SPC rep Lora Carroll

VCPAC rep Nicole Strong

Website technical support Greg Goforth

Events /Winterfest facilitator Kellie Horler

Fundraising coordinator Anne Lise Loomer

Andrea thanked everyone for their support this year, for such a great turnout and for expressing such support for 2016-17. A special thanks to all the coordinators for signing up and volunteering to help out, and for all the generous donations for I.T this school year.

Meeting close 7.30pm

1. WELCOME and SENSORY WALKABOUT

Call to Order

Attendees

APPROVAL OF AGENDA AND MINUTES

2. REPORTS

2.1 Chair Report [Elaine]

2.3 Treasurer Report [Stas]

2.4 Fundraising and Hot Lunch Report [Elaine]

2.5 Secretary Report [Katie]

2.6 School Administration Report [Ingrid and Ramy]

3. BUSINESS

3.1 Parent Survey Results

3.2 Additional Funds for Teachers

3.3 Events

3.4 Scooter Racks

3.5 VCPAC

5. ADJOURN

Call to Order

1. Approval of Agenda and Minutes

2. Officer’s Reports

2.1 Chair Report [Danielle]

2.2 Vice-Chair Report [Lindsay]

2.3 Treasurer Report

2.4 Fundraising and Hot Lunch Report [Elaine]

2.5 VCPAC Update [Kelly/Katie So]

2.6 Secretary Report [Katie]

2.7 School Administration Report [Ingrid and Ramy]​​​​​​​

3. Business

3.0 Treasurer

3.1 School Supply Bulk Orders​​​​​​​

3.2 Events​​​​​​​

3.3 Bike Shelter Update and Scooter Racks​​​​​​​

3.4 Parent Survey​​​​​​​

3.5 Student-led conferences

Adjournment

Call to Order

Officer’s Reports

Chair and Co-chair Reports [Danielle and Lindsay]

Treasurer Report [Michelle]

Fundraising and Hot Lunch Report [Elaine]

Communications Report [Stas]

VCPAC Update [Kelly]

Secretary Report [Katie]

School Administration Report [Ingrid and Ramy]

Dance Update: Mrs. Elyse Thornburn

Business

Funding Requests [Danielle]

Events

Sports Equipment – Ball Purchase

Bike Shelter Update – Loukia

Performance art presentation fund – ballet in April ArtStart

Adjournment

Call to Order

Officer’s Reports

Chair and Co-chair Reports [Danielle and Lindsay]

Treasurer Report [Michelle]

Fundraising and Hot Lunch Report [Elaine]

Communications Report [Stas]

VCPAC Update [Kelly]

Secretary Report [Katie]

School Administration Report [Ingrid and Ramy]

Dance Update: Mrs. Elyse Thornburn

Business

Funding Requests [Danielle]

Events

Sports Equipment – Ball Purchase

Bike Shelter Update – Loukia

Performance art presentation fund – ballet in April ArtStart

Adjournment

Call to Order

Officer’s Reports

Chair and Co-chair Reports [Danielle and Lindsay]

Treasurer Report [Michelle]

Fundraising and Hot Lunch Report [Elaine]

Communications Report [Stas]

VCPAC Update

Secretary Report [Katie]

2.8 School Administration Report [Ingrid and Ramy]

Business

Land Stewardship and Connection to Place [Lindsay]

2.7 School Administration Report [Ingrid and Ramy]

3.1 School Supply Bulk Orders

3.2 Events

3.3 Bike Shelter Update and Scooter Racks

3.4 Parent Survey